Highway Committee
Thursday, June 3, 2004 8:30a.m.
DRAFT MINUTES
Members Present: Paul Allen, Chairman; John Steger, Vice Chairman; Steve Dafoe, Larry Cornell, Scott Elston, Dan Tagliente, Merwin Armstrong
Others Present: Scott Steve, Legislative Chairman; Scott Schrader, County Administrator; Joe Eggleston, Highway Superintendent; Angie Wyatt, Secretary to Scott Schrader; Don Chambers, Supervisor Solid Waste; Bob Buerkle, Engineering Supervisor; Greg Leach
The meeting was called to order at 8:40a.m. by Paul Allen, Chairman
MOTION TO APPROVE THE MINUTES FROM THE MAY 6, 2004 MEETING WAS MADE BY LARRY CORNELL 2ND BY MERWIN ARMSTRONG ALL VOTED IN FAVOR PASSED WITH THE CORRECTION THAT ON ITEM #11 LARRY CORNELL MADE THE MOTION AND SCOTT ELSTON 2ND. IT INDICATED THAT LARRY BOTH MADE THE MOTION AND SECONDED IT.
MOTION TO APPROVE THE MINUTES FROM THE SPECIAL MEETING HELD MAY 5, 2004 2ND BY SCOTT ELSTON PASSED WITH THE CORRECTION THAT LARRY CORNELL WAS IN ATTENDANCE AT THIS MEETING.
RESOLUTIONS
Authorize Agreement-Specialized Engineering Services (Highway Department)-MOTION BY LARRY CORNELL 2ND BY SCOTT ELSTON ALL VOTED IN FAVOR PASSED
Justification: For highly specialized engineering tasks on an as-needed basis that would be most effectively performed by a consulting engineering firm that regularly and successfully performs these type of tasks.
Authorize County Attorney-Proceed with Acquisition of Land Under Eminent Domain Procedure Law (Highway Department) MOTION BY DAN TAGLIENTE 2ND BY LARRY CORNELL ALL VOTED IN FAVOR PASSED
Justification: For properties that the County could not negotiate the acquisition of and needs various properties for the replacement of the McGraw-Marathon Bridge and the reconstruction of Main Street/Page Green Road.
Award Leachate Hauling Contract (Highway Department/Landfill) MOTION BY PAUL ALLEN 2ND BY LARRY CORNELL ALL VOTED IN FAVOR PASSED
Justification: A firm that has done Leachate hauling before received the lowest responsible bid.
Award Service of Recycling Roll Off Containers Contract (Highway Department/Landfill) MOTION BY SCOTT ELSTON 2ND BY DAN TAGLIENTE ALL VOTED IN FAVOR PASSED
Justification: For Roll Off Containers used for Recycling.
Award Sale and Processing of Recyclable Material Contract Highway Department/Recycling MOTION BY PAUL ALLEN 2ND BY LARRY CORNELL ALL VOTED IN FAVOR PASSED
Justification: The bid from Neff was incomplete. It was missing the Bid Bond.
The bid for Alliance was accepted but the Legislature can amend the Resolution on the floor and waive the incomplete Bid.
Obtain IDA Property (Highway Department/Recycling) MOTION BY DAN TAGLIENTE 2ND BY LARRY CORNELL ALL VOTED IN FAVOR PASSED
Justification: To apply for the Municipal Waste Reduction & Recycling Program Grant the County has to obtain title to the property on which the Recycling Center is to be constructed.
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Chairman Paul Allen asked that the Resolution regarding Legal Advisors for Flow Control be tabled until the special Highway meeting on June 18, 2004. Steve Dafoe asked that the committee vote on the Resolution now. Other committee members agreed. Further discussion is under Justification/Discussion below.
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Authorize Agreement - Legal Advisors (Highway Department/Landfill) MOTION BY STEVE DAFOE 2ND BY DAN TAGLIENTE ALL VOTED NO MOTION FAILS
Justification/Discussion: This Resolution deals with the County pursuing the possibility of establishing Flow Control within the Solid Waste Management Program. Greg Leach, owner of Leachs Custom Trash was present to voice his opposition to the Flow Control. He feels that the County is using the Landfill as a moneymaker to keep the tax rate down and that Flow Control is going to put a financial burden on the Haulers. He further felt that there is no guarantee that the County would lower the tipping fee. Steve Dafoe vehemently is opposed to establishing Flow Control within the Solid Waste Management Program. He and other committee members feel that they should worry about rebuilding the Recycling Center and not establishing the Flow Control. Scott Schrader indicated that the Flow Control was his idea for the purpose of environmental protection of the Landfill and feels that if we lose control we will loose revenue. If there is no flow the operation costs of the Landfill will go to the taxpayers. Scott Steve would like the Committee to take a look at the whole picture. Paul Allen wanted to discuss this issue and the triple tipping fee issue at a special Highway Committee on Friday, June 18, 2004 and then go on tour. Since this Resolution failed they will only be discussing the triple tipping fee issue. Scott Schrader or Angie Wyatt will secure the use of the Cooperative Extensions Van for the tour. Angie will ask Carletta to send a notice out about the special meeting.
Departmental Activities Update: Joe Eggleston, Don Chambers & Bob Buerkle updated the committee on present and future construction projects. The two biggest projects are the McGraw-Marathon Bridge Project and the Main Street/Page Green Road, which will be going out to bid by the end of the year.
Paul Allen informed the Committee that he is going to Albany on June 9th to meet with State Legislators and staff from the Governors Office.
MOTION TO ADJOURN BY JOHN STEGER 2ND BY SCOTT ELSTON ALL VOTED IN FAVOR PASSED MEETING ADJOURNED AT 9:50A.M.
Minutes prepared by Angie Wyatt, Secretary to Scott Schrader