Personnel Committee
April 6, 2006 - 9:30 am
DRAFT MINUTES
Members: Larry Cornell, Chairman; Mike, McKee, Vice Chairman; Don Spaulding, John Troy
Others Present: Scott Schrader, County Administrator; Richard VanDonsel, County Attorney; Dennis Whitt, County Auditor; Katrina Spicer, Secretary to County Administration; Annette Barber, Personnel Director; Elizabeth Larkin, County Clerk; Bob Howe, Board of Elections; Bill wood, Board of Elections; Jeremy Boylan, Cortland Standard
Absent: Steve Dafoe, Tom Williams and Sandy Price
Mr. Cornell called the meeting to order at 9:30 a.m.
Mr. Troy made the motion to
adopt the minutes of the March 9, 2006 meeting; seconded by Mr. Spaulding.
All members voting in favor,
minutes approved as printed.
RESOLUTIONS:
Election Office
1. Amend Budget – Kardveyer System - Mr. Troy moved adoption; seconded by Mr. McKee. Mr. Howe explained to the committee that he is maintaining the Kardveyer System until all the files have been switched over to electronic files. He further explained that he received a quote of $.16/document to scan the documents and he has over 30,000 records active and inactive. He explained the files and discussed that the quote of $13,680 can be billed over a two-year period and then all files would be scanned. Ms. Larkin stated that the company scanning these documents has the ability to make the scanned copy clearer. Mr. Howe requested that the committee approve this and the billing over the two-year period. Mr. McKee inquired about pervious grant money received of $18,500. Mr. Howe explained that $18,000 was used for software and training and went on to discuss that the remaining $500 was used to purchase two scanners. Chairman Brown discussed that she would like to see this done as soon as possible. Mr. Cornell explained that Mr. Howe should discuss this with Mr. Schrader. All members present voting in favor; none opposed; resolution approved.
Personnel/Civil Service
1. Create Temporary Senior Account Clerk-Treasurer’s Department – Mr. Troy moved adoption; seconded by Mr. Spaulding. Mr. Schrader explained that this is a temporary position until the new accountant is hired and additionally explained there is a medical issue that has come up in that office. He explained that with those issues there is a need for this temporary position and he expects them to be resolved by the end of May. He further added that the individual that they have in mind to hire for this temporary position is a previous employee of the Treasurer’s Office. All members present voting in favor; none opposed; resolution approved.
Legislature
3.
Creating the Offices of the Majority Leader and Minority Leader with
Two-Year Terms of Office- Mr.
Troy moved adoption; seconded by Mr. McKee.
Mr. Cornell explained that this is to follow through with our practices
and is needed to protect the County. Mr.
Whitt further explained that this mirrors the rules and if approved the language
pertaining to this will be removed from the rules.
He further explained that this gives responsibilities to the Majority and
Minority Leaders to report to the caucus what they have been briefed on and this
requires more of the Majority Leader and Minority Leader.
Chairman Brown discussed that this clearly defines the roles of the
Majority Leader and Minority Leader. Mr.
Spaulding inquired about the oaths of office and if this approved then should
these oaths be administered at the next meeting.
Committee members discussed the administering of the oath.
Mr. McKee inquired as to the negatives of this.
Mr. Whitt explained that the Majority and Minority Leaders can’t just
be removed and the Legislature as a body will need to enforce.
Mr. Schrader briefly discussed the powers and duties of the positions.
All members present voting in
favor; none opposed; resolution approved.
DISCUSSIONS/PRESENTATIONS:
Personnel: Vacancy Report – Ms. Barber distributed and explained the monthly Vacancy Report. She explained that Nursing negotiations are ongoing and that currently interviews are scheduled for open nursing positions. Mr. Schrader discussed that the Historian position has been advertised and the open Accountant position has been advertised and they have received some applications. Mr. Schrader briefly discussed the Conflict Attorney and that a local law is needed if this is an Office versus an Department. Mr. McKee inquired about the abbreviation ATF on the report. Ms. Barber stated that it stood for Approval To Fill. Mr. Schrader explained that there will be a new opening for Linda Medeiros position in Mental Health. The committee members discussed the process of selecting someone to fill that position.
Mr. Troy made a motion to adjourn the meeting; seconded by Mr. Spaulding. The meeting adjourned at 9:57 a.m.