Buildings & Grounds Committee

January 10, 2006 - 8:30 am

DRAFT MINUTES

 

Members:                     Dan Tagliente, Vice Chairman; Kay Breed, John Daniels, Tom Hartnett, John Steger, Newell Willcox

 Others Present:          Scott Schrader, County Administrator; Richard Van Donsel, County Attorney; Katrina Spicer, Secretary to County Administration; Susan Morgan, Clerk of the Legislature; Brian Parker, Superintendent of Buildings & Grounds; Tim Smith, Assistant Superintendent of Buildings & Grounds; Dennis Whitt, County Auditor

 Absent:                       Steve Dafoe, Chairman

 

Mr. Tagliente called the meeting to order at 8:30 a.m.

 Mr. Willcox moved adoption of the minutes of the October 4, 2005 meeting; seconded by Mr.

Steger.  All members voting in favor, minutes approved as printed.

 

RESOLUTIONS:

1.         Amend Agreement, Davis-Ulmer, Buildings and Grounds Department - Mr. Steger moved adoption; seconded by Mr. Hartnett.  Mr. Parker explained that adding these sprinkler systems to the current contract would allow this contract to be a countywide contract.  He further added that these prices included inspections four times a year.  Mr. Willcox inquired as to what the statute stated with regards to the number of times these systems needed to be inspected annually.  Mr. Schrader explained that this is to inspect the systems in the spring and the fall.  Committee members discussed insurance requirements and daily maintenance of these areas.  Mr. Schrader suggested the clause “not to exceed“ be inserted in the resolution.  He stated that this would allow a bit more flexibility to pay less.  Mr. Willcox made a motion to insert “not to exceed” in the resolution; seconded by Mr. Daniels.  All members voting in favor; none opposed; motion carried.  All members voting in favor; none opposed; resolution adopted.

           

2.         Amend Agreement, Penn Power Systems, Buildings and Grounds Department - Mr. Daniels moved adoption; seconded by Mr. Hartnett.  Mr. Parker stated this is the same basic premise.  Mr. Steger asked if prices were firm.  Mr. Parker sated that the prices were firm.  Mr. Schrader stated that in the past the responsibility for this was left up to different departments.  This is an attempt to consolidate it into one department being left responsible.  In the past, different departments handled different items and assumed different portions of the responsibilities.  Mr. Schrader stated that he would like to see all responsibilities be left to a department that is familiar with Buildings and ground.  He further added that this is to service our generators.  Me. Parker explained that some basic repairs are needed but also the generator needs to be maintained on a more regular basis.  For example, if the power to the Towner was out, we need to get that system back up as quickly as possible.  We do not want that down for any period of time.  Mr. Schrader stated that is why the expertise is needed.  Mr. Willcox inquired about the time that is needed for the Contractor to arrive if they were called.  It was explained to the Committee that it has been written into the contract.  All members voting in favor; none opposed; resolution adopted.

 

3.         Amend Agreement, Water Treatment Boilers, Buildings and Grounds Department - Mr. Steger moved adoption; seconded by Mr. Hartnett.  Mr. Parker explained that the Cooling Tower needs chemical treatment and this will be included in the contract.  All members voting in favor; none opposed; resolution adopted.

 

4.         Amend Agreement, Schindler Elevator Corporation/ Elevator Service, Buildings and Grounds Department – Mr. Steger moved adoption; seconded by Mr. Hartnett.  Mr. Parker explained that with additional responsibilities or additional areas covered under Buildings and Grounds Department, comes additional service agreements.  The elevators need inspections.  Currently, there are four elevators to be serviced.  This resolution covers service for four elevators at $75 each elevator once a month.  All members voting in favor; none opposed; resolution adopted.

 

5.         Amend Agreement, SimplexGrinnell LP/Fire Alarm Service, Buildings and Grounds Department – Mr. Steger moved adoption; seconded by Mr. Hartnett.  Mr. Parker explained that this is an expansion on the alarm system for Airport, Highway Department Building and the Recycling Center.  These areas are not currently under contract.  All members voting in favor; none opposed; resolution adopted.

 

The committee discussed that Schindler, Simplex and Waste Management are all state contracts.

 

6.         Accept Bid/Authorize Agreement, Waste Management of New York, LLC, Buildings and Grounds Department – Mr. Hartnett moved adoption; seconded by Mr. Willcox.  Mr. Willcox inquired as to whether or not this bid was sent out for bid.  Mr. Schrader did state that Waste Management was required to use the County Landfill.  All members voting in favor; none opposed; resolution adopted.

 

DISCUSSION/PRESENTATIONS:

 

1.         Department report and scheduling a tour of facilities – Mr. Parker discussed a tour of facilities for new Legislators.  Mr. Schrader stated that his office would coordinate with the Legislators to see who would be interested in the tour.

 Mr. Parker and Mr. Smith introduced themselves and explained currently what items they are working on in the Buildings and Grounds Department including boiler repairs. 

 Mr. Tagliente discussed with committee members the idea of accessing DMV directly without needing to use the metal detector.  He further added that all involved at an onsite meeting agreed that it is possible as long as Court Systems.  The Court Systems would like to address a few concerns. 

Mr. Tagliente requested that a trash receptacle be placed in the smoking area/court yard.  

 Mr. Tagliente made a motion to adjourn the meeting; seconded Mr. Hartnett.  Meeting adjourned at 8:55 am

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