January 17, 2006 at 7:30 am
DRAFT MINUTES
Members: Ron VanDee, Chairman; John Troy, Vice Chairman; Sean Clark, John Daniels, Danny Ross, Dan Tagliente, Newel Willcox
Others Present: Marilyn E. Brown, Chairman of the Legislature; Scott Schrader, County Administrator; Katrina Spicer, Secretary to Administration; Dennis Whitt, County Auditor; Donald Ferris, County Treasurer; Carolyn Kennedy, Deputy County Treasurer; Eric Mulvihill, WXHC; and Jeremy Boylan, Cortland Standard
Mr. VanDee called the meeting to order at 7:30 a.m.
Mr. Tagliente moved adoption of the minutes of the December 2, 2005 and
the December 8, 2005 meeting; seconded by Mr. Daniels.
All members voting in favor, none
opposed,
RESOLUTIONS:
Budget and Finance Committee Resolutions:
1.
Authorize Agreement, Cortland County Convention and Visitors Bureau –
Mr. Tagliente moved adoption; seconded
by Mr. Daniels. Chairman Brown
requested a program performance from the Cortland County Convention and Visitors
Bureau. All members voting in
favor, none opposed; resolution adopted.
2.
Authorize Agreement, Cortland County Chamber of Commerce -- Mr.
Tagliente moved adoption; seconded by Mr. Daniels.
Mr. Schrader explained that the Chamber of Commerce has agreed to seek
corporate sponsorship regarding the finding for fireworks display and they
currently have raised approximately $7,500 towards that.
This will allow the Chamber of Commerce to make the downtown the focus.
All members voting in
favor, none opposed; resolution adopted.
3.
Authorize Agreement, Finger Lakes Library Association – Mr. Tagliente
moved adoption; seconded by Mr. Troy. Mr. Willcox asked why there was an increase for Finger Lake
Library Association this year as compared to last year.
Mr. Schrader explained that there is a formula which is based on the
participants in the County and there financial situation has improved therefore
funding was increased. He added
that they are working with community libraries to increase services.
All members voting in favor, none
opposed; resolution adopted.
4.
Authorize Payment, Tompkins Cortland Community College (Operating Budget
2005-2006) – Mr. Willcox moved adoption; seconded by Mr. Tagliente. Mr. Schrader explained this was increased from last year and
provided a brief history of the relationship and resolution pertaining to TC3.
Mr. Schrader further explained that the Cortland County enrollment has
increased at TC3. All
members voting in favor, none opposed; resolution adopted.
5.
Amend 2005 Budget, Allocation of Wages and Appropriation of Reserve
– Mr. Troy moved adoption; seconded by Mr. Clark.
Mr. Schrader explained that this is based upon the increase in wages
after CSEA negotiations and the Management Comp plan being passed.
All members voting in
favor, none opposed; resolution adopted.
6.
Amend 2006 Budget, Allocating Wages – Mr.
Troy moved adoption; seconded by Mr. Tagliente.
All members voting in favor, none opposed; resolution adopted.
7.
Re-Appoint County Administrator – Mr. Tagliente moved
adoption; seconded by Mr. Troy.
Chairman Brown made a motion for the committee to go into Executive
Session to discuss this issue, seconded by Mr. Tagliente.
All members voting in favor, none opposed; the committee went into
Executive Session at 7:50 am. The committee came out of Executive Session at 8:10 am.
All
members voting in favor, none opposed; resolution adopted as amended inserting a
paragraph stating that the Cortland County Legislature shall evaluate the County
Administrator annually and shall address his re-appointment six months prior to
term expiration.
Mr. Schrader explained to the Consent Agenda to the new Legislators.
Mr. Willcox requested that Consent Agenda Item Numbers 9, 13, 14, 15, 23, 25, 30, 31, 32, 36, 43, 45, 46, 47, 49, 50, 51, 52, 53, 54 and 55 be removed and acted upon separately.
The following agenda items were removed from the Consent Agenda to be acted upon separately; Consent Agenda Item Numbers 9, 13, 14, 15, 23, 25, 30, 31, 32, 36, 43, 45, 46, 47, 49, 50, 51, 52, 53, 54 and 55.
CONSENT AGENDA:
Referred from Agriculture & Planning Committee:
8.
Authorize Chairman
to Sign Agreement, Planning Department (Cortland County and Central New York
Regional Planning & Development)
9.
Removed from
Consent Agenda to be acted upon separately
10.
Authorize Agreement
(Cortland County Soil & Water Conservation District)
11.
Authorize Agreement
(Cortland County Federation of Sportsmens’ Club)
12.
Authorize Agreement
(S.P.C.A.)
13.
Removed from
Consent Agenda to be acted upon separately
14.
Removed from
Consent Agenda to be acted upon separately
15.
Removed from
Consent Agenda to be acted upon separately
Referred from Buildings & Grounds Committee:
16. Amend Agreement, Davis-Ulmer, Buildings & Grounds
17.
Amend Agreement, Penn Power Systems, Buildings & Grounds
18.
Amend Agreement, Water Treatment
Boilers, Buildings & Grounds
19.
Amend Agreement, Schindler Elevator
Corporation, Buildings & Grounds
20.
Amend Agreement, Simplex Grinnell
LP/Fire Alarm Service, Buildings & Grounds
21.
Accept Bid/Authorize
Agreement, Waste Management of New York, LLC, Buildings &
Referred
from Health Committee:
30.
Removed from Consent Agenda to be acted
upon separately
31.
Removed from Consent Agenda to be acted
upon separately
32.
Removed from Consent Agenda to be acted
upon separately
33. Authorize Agreements, Health Department & Mental Health, SCHC Total Care, Inc.
34. Amend Budget/Amend Agreement, Mental Health (Catholic Charities)
35. Amend Agreement, Amend Budget, Mental Health (Family Support Services)
36.
Removed from Consent Agenda to be acted
upon separately
Referred from Highway Committee:
NONE
Referred from Judiciary & Public Safety Committee:
37. Authorize Agreement, Sheriff’s Department/911 Center, Dialogic Communication Corporation
38.
Authorize Agreement, Probation
Department, Electronic Monitoring, BI Incorporated
39.
Authorize Agreement, Probation
Department/Drug Testing, Medlab, Inc.
40.
Authorize Agreement, Cortland County and
Suit-Kote Corporation, Fire & Emergency Management
Referred from Human Services Committee:
41. Authorize Application, Retired & Sr. Volunteer Program (Aging)
42.
Authorize Agreement, Mental Retardation
& Dev. Disabilities (Aging)
43.
Removed from Consent Agenda to be acted
upon separately
44.
Authorize Agreement, LTC Ombudsman
(Aging)
45.
Removed from Consent Agenda to be acted
upon separately
46.
Removed from Consent Agenda to be acted
upon separately
47.
Removed from Consent Agenda to be acted
upon separately
48.
Authorize Agreement NYS Dept of Labor
& Cortland County (E & T)
49.
Removed from Consent Agenda to be acted
upon separately
Referred from Personnel Committee:
50.
Removed from Consent Agenda to be acted
upon separately
51.
Removed from Consent Agenda to be acted
upon separately
52.
Removed from Consent Agenda to be acted
upon separately
53.
Removed from Consent Agenda to be acted
upon separately
54.
Removed from Consent Agenda to be acted
upon separately
55.
Removed from Consent Agenda to be acted
upon separately
Mr. Troy made a motion to adopt the consent agenda, with the exception of above-mentioned items (Consent Agenda Item Numbers 9, 13, 14, 15, 23, 25, 30, 31, 32, 36, 43, 45, 46, 47, 49, 50, 51, 52, 53, 54 and 55) being removed; seconded by Mr. Clark. All members voting in favor; none opposed; consent agenda adopted.
NON -CONSENT AGENDA:
Referred from Agriculture & Planning Committee:
9.
Authorize Agreement (Cornell
Cooperative Extension)– Mr. Troy moved adoption; seconded by Mr. Willcox.
Mr. Willcox inquired about last year’s agreement.
Mr. Schrader explained briefly last year’s agreement.
All members in favor, none opposed; resolution adopted.
13.
Supporting an application for State Assistance
Payments Under the New York State Bond Act to Purchase Development Rights on the
Elinor Currie farm, Town of Preble, Cortland County; Cortland County Planning
Department
14.
Supporting an application for State Assistance
Payments Under the New York State Bond Act to Purchase Development Rights on the
Douglas Riehlman
farm, Town of Preble, Cortland County; Cortland County Planning Department
15.
Supporting an application for State Assistance
Payments Under the New York State Bond Act to Purchase Development Rights on the
William and Jeanne Underwoood farm, Town of Preble; Cortland County; Cortland
County Planning Department
Mr.
Troy moved adoption of agenda items 13, 14 and 15; seconded by Mr. Tagliente.
Mr. Ross explained to the committee that these three resolutions went to
Agriculture and Planning Committee as one resolution and were separated at the
request of the committee members. Mr.
Willcox discussed money being paid to the individual parcels when the seller is
doing their own evaluation. He
recommends that three evaluations be done.
He would like the evaluations done at the State level, County level and
individual level. Chairman Brown
explained that individual contractors are hired to do the appraisals.
Mr. Willcox asked that a letter be written to the state, by the County
Attorney, regarding this. All
members in favor, none opposed; resolutions adopted.
Referred from Health Committee:
Contracts
for Services – Mr. Troy moved
adoption; seconded by Mr. Tagliente. Mr.
Newell inquired about how the amount is assigned.
Mr. Clark explained that this is a state approved rate.
All members in favor, none
opposed; resolutions adopted.
30.
Authorize Agreements/Accept Funds, Health Department, Healthy Heart
Program
Mr.
Troy moved adoption; seconded by Mr. Tagliente. Mr. Willcox explained
that he is questioning the accountability of this program.
The committee further discussed the effectiveness of the program and the
program’s goals and objectives. The
committee further discussed that the within the Health Assessment the occurrence
of the Heart Disease within the County has decreased.
Mr. VanDee, Mr. Troy, Mr. Clark, Mr. Daniels, Mr. Ross, and Mr.
Tagliente, voted in favor; Mr. Willcox was opposed; resolution adopted.
31.
Authorize
Agreements/Accept Funds, Health Department, Public Preparedness and Response to
Bio Terrorism – Mr. Troy moved
adoption; seconded by Mr. Tagliente. Mr.
Willcox stated that he had the same concerns as he did with number 30,
accountability. Mr. Schrader
explained to the committee that the state partially funds this program.
Mr. VanDee, Mr. Troy, Mr. Clark, Mr. Daniels, Mr. Ross, and Mr.
Tagliente, voted in favor; Mr. Willcox was opposed; resolution adopted.
32 Authorize Agreements for 2006 Health Department/Jacobus Center for Reproductive Health (Auditors, Ahlers, Interpreter and Consultants and/or Facilitators), – Mr. Troy moved adoption; seconded by Mr. Tagliente. Mr. Whitt stated that these programs provide for an independent auditor, statute requires an independent auditor. He added that a legally independent auditor must do the audit. Chairman Brown explained this further to the committee. Mr. Whitt added that it is required to be done by outside personnel. He further added that independent is the issue. All members in favor, none opposed; resolution adopted.
36
Authorize
Agreement, Renewal of Lease for Mental Health Dept. Offices
– Mr. Ross moved adoption; seconded by Mr. Troy.
Mr. Willcox inquired about who does the cleaning at the building and
whether or not it was sent out for bid. Mr.
Schrader stated that Buildings and Grounds does the cleaning and it was sent out
for bid. The bid received back was
very close to Buildings and Grounds, within in $100.
All members in favor, none
opposed; resolution adopted.
Referred from Human Services Committee:
43.
Authorize Agreement, Legal
Services (Aging) - Mr. Troy moved
adoption; seconded by Mr. Tagliente. The committee members discussed the
resolution not exceeding a certain amount.
All members in favor, none
opposed; resolutions adopted.
45.
Amend Budget, New York
Works Grant (DSS) - Mr. Troy moved
adoption; seconded by Mr. Tagliente. All members in favor, none opposed; resolutions adopted.
46.
Authorize Agreement,
Delinquency Prevention Program (Youth Bureau)
- Mr. Troy moved adoption; seconded by Mr. Tagliente.
Mr. Willcox inquired about tutoring in High Schools and mentoring and
accountability factor of these programs. Mr.
Schrader stated that he would need to ask the Youth Bureau for reports.
All members in favor, none opposed; resolutions adopted.
47.
Authorize Agreement, Youth
Development/Delinquency (Youth Bureau) - Mr. Troy moved adoption; seconded by Mr. Tagliente.
Mr. Willcox inquired about the same thing as in agenda number 46.
Mr. Schrader stated that he would try to get these reports by the next
meeting. All
members in favor, none opposed; resolutions adopted.
49.
Authorize Agreement B.G.
Media, Inc. (E & T) - Mr. Troy
moved adoption; seconded by Mr. Tagliente.
Mr. Willcox asked for an explanation of this resolution.
Mr. Schrader stated this is an annual contract for the maintenance of the
Cortland Works Career Center
website, he added that Information Technology Department does not have the
staffing to maintain this website. Mr.
Schrader additionally stated that this maintenance agreement is with the firm
who established the website. All
members in favor, none opposed; resolutions adopted.
Referred from Personnel Committee:
51.
Authorize Agreement, Personnel/Civil
Service, Interest Arbitration Proceedings, Coughlin & Gerhart, LLP
- Mr. Troy moved adoption; seconded by Mr. Tagliente.
Mr. Willcox inquired as to why we need this legal representation.
Mr. Schrader explained the changes in negotiations in the Sheriff’s
Department. He added that the
County and himself have no experience in this type of negotiations.
Mr. Schrader additionally stated that this firm is one of two in New York
State that has expertise in binding arbitration.
Mr. Willcox asked how much this would cost.
Mr. Schrader stated that it would depend on the negotiations. Mr. Willcox stated that he has a problem voting for this if
he does not know the amount it will cost.
Mr. Schrader stated that it could cost up to $30,000.
Mr. VanDee, Mr. Troy, Mr. Clark, Mr. Daniels, and Mr. Tagliente, voted
in favor; Mr. Ross and Mr. Willcox were opposed; resolution adopted
52.
Authorize Increase in DMV Petty Cash, County Clerk’s Office - Mr.
Troy moved adoption; seconded by Mr. Tagliente.
All members in favor, none
opposed; resolutions adopted
53.
Create Temp/DMV Clerk, County Clerk’s
Office - Mr. Troy moved adoption;
seconded by Mr. Tagliente. All
members in favor, none opposed; resolutions adopted
54.
Authorize Agreement, Information
Technology, Munis - Mr. Troy moved adoption; seconded by Mr. Tagliente.
Mr. Schrader stated that the contract before us is for an annual contract
not for training. He added that we
have improved to a large extent on the use of the software.
Mr. Schrader stated that there are still some issues relating to
retraining because it is only used only once a year and people forget.
He added that we have a long way to go still.
All members in favor, none
opposed; resolutions adopted
55.
Authorize Procurement of Property and
Casualty Insurance - Mr. Troy moved adoption; seconded by Mr. Tagliente.
Mr. Willcox asked how we have arrived at these figures.
Mr. Schrader explained that it is based on the proposal received from the
insurance company. He added that we are receiving the same insurance at the same
cost but we are able to reduce some other factors.
Mr. Willcox further inquired about the commission charged by the
insurance company. Mr. Schrader
stated that generally it is ten percent. Mr.
Willcox asked about obtaining bids. Mr.
Schrader explained that insurance companies are different and if we ask for bids
on an annual basis from them we will flood the market.
All members in favor, none
opposed; resolutions adopted
DISCUSSION/PRESENTATIONS/REPORTS:
1. 2005 Fourth Quarter Sales Tax Distribution (Don Ferris – Treasurer) – Mr. Daniels asked if this spreadsheet was done in MUNIS. Ms. Kennedy and Mr. Ferris explained that it is done in Excel. Mr. Daniels stated that he would like to see a running total. Mr. Schrader stated that the numbers are due from the State today. Mr. Schrader further stated that we should be close to what we budgeted for. Mr. Daniels asked how the share of sales tax is distributed. Mr. Schrader discussed the distribution of the sales tax.
The meeting adjourned at 8:46 am.