Human Services Committee Agenda

June 8, 2006 at 8:30 a.m.

            DRAFT MINUTES

Committee Present: Sandy Price, Chairperson; Carol Tytler, Vice Chairperson; Kay Breed, Mike McKee, Don Spaulding, John Troy – ABSENT:  Merwin Armstrong

Others Present:  Marilyn Brown, Chairman-Cortland County Legislature; Angie Wyatt, Secretary to County Administrator; Kristen Monroe, DSS Commissioner; Carol Deloff, Director-Office of the Aging; Judy Davison, Director-E & T Grant Administration; Robin Sandwick, Director-Employment & Training; Cory Preston-Cortland Standard; Ric VanDonsel, County Attorney; Joseph Frost-Student from Mrs. McGivern’s Law I class at Cortland Jr. Sr. High School

The meeting was called to order at 8:36a.m.by Chairperson, Sandy Price

Sandy Price asked everyone present to introduce themselves and give their titles for CHS student, Joseph Frost.

MOTION TO APPROVE THE MINUTES OF THE MAY 11, 2006 MEETING MADE BY JOHN TROY - 2ND BY MIKE MCKEE - ALL VOTED IN FAVOR - PASSED

RESOLUTIONS:

 

Area Agency on Aging
  1. Award Bids/Authorize Purchase/Nutrition- Misc Groceries & Frozen Foods – MOTION BY MIKE MCKEE - 2ND BY CAROL TYTLER - ALL VOTED IN FAVOR – PASSED

Discussion: NONE

 

  1. Accept Bids/Authorize Purchase/Nutrition- Paper Goods & Maintenance Supplies – MOTION BY CAROL TYTLER - 2ND BY JOHN TROY - ALL VOTED IN FAVOR – PASSED

Discussion: NONE

 

  1. Accept Bids/ Authorize Purchase/Nutrition- Milk & Dairy Products – MOTION BY JOHN TROY - 2ND  BY CAROL TYTLER – VOTING NO:  DON SPAULDING…….VOTING YES: SANDY PRICE, MIKE MCKEE, JOHN TROY, CAROL TYTLER, KAY BREED – PASSED

Discussion:  Don Spaulding asked why we were not using a local vendor.  Carol Deloff said that we have to accept the lowest bidder.  Sandy Price requested that County Attorney, Ric VanDonsel be contacted to come down to the meeting to provide a legal opinion.  Ric VanDonsel confirmed Carol Deloff’s answer and added that by New York State law the County can only accept the lowest responsible bidder. 

 

  1. Create and Fill Position- Temporary Food Service Helper/Nutrition – MOTION BY MIKE MCKEE - 2ND BY JOHN TROY - ALL VOTED IN FAVOR – PASSED

Discussion: Carol Deloff explained that one of the Nutrition staff members is going to be out for 5 to 6 weeks and may not even come back.  They need to fill the position temporarily.  This and other positions in the department are part time so the employee would not get paid if they do not work and no benefits are provided.

 

Social Services
  1. Amend 2006 Budget (Home Energy Assistance Program - HEAP) – MOTION BY KAY BREED - 2ND BY DON SPAULDING - ALL VOTED IN FAVOR – PASSED

Discussion: Kristen Monroe indicated it is all federal funded and that these funds will cover the expenses through to the next HEAP season.

 

  1. Authorize Agreement Cortland County Area Agency on Aging and Dept. of Social Services (Point of Entry for Long Term Care Services) – MOTION BY JOHN TROY - 2ND BY CAROL TYTLER – VOTING NO:  MIKE MCKEE & SANDY PRICE – VOTING YES:  CAROL TYTLER, KAY BREED, DON SPAULDING & JOHN TROY – MOTION PASSED

Discussion:  The Office of the Aging and Department of Social Services would be the lead agencies of the point of entry for long-term care services.  A lot of work is involved in planning and implementation but both departments are already offering services in this respect and Office of the Aging is doing screening.  Mike McKee and Sandy Price were uncomfortable with this because there are a lot of uncertainties and not enough information. 

 

Employment & Training
  1. Authorize Agreement-Dept. of Employment & Training & NYS Department of Labor – MOTION BY JOHN TROY - 2ND BY CAROL TYTLER - ALL VOTED IN FAVOR – PASSED

Discussion:  This is the yearly rental agreement for the E & T Cortland Works Career Center at 99 Main Street.  Kay Breed asked that account numbers be included on the resolution prior to session.

 

  1. Amend Budget (Title V- Senior Community Services Employment Program) – MOTION BY JOHN TROY - 2ND BY CAROL TYTLER - ALL VOTED IN FAVOR – PASSED

Discussion:  This is for an employment program for senior citizens conducted by the Cortland County Employment & Training Office.

 

DISCUSSION/ PRESENTATIONS:

Employment and Training: Functional Alignment Plan – Judy Davison indicated that the Alignment Plan has been given to the County Attorney and then will go to Marilyn Brown for signature so that they can start receiving funds in July.

Judy also advised the Committee that re-appointments will need to be made and she has that the names to Marilyn Brown.  Judy will email and further information.

Annual Report: Department of Social Services – The annual report will be submitted as a “Receive & File” at the Legislative session.

Annual Report: Office of the Aging – The annual report was distributed to the committee and will also be submitted as a “Receive & File” at the Legislative Session.

Sandy Price suggested that the Committee review the OFA & DSS annual reports and that if they have any questions, they will address the questions at the next Human Services Committee meeting.  Kristen Monroe and Carol Deloff also invited Committee members to contact them if they have any questions in the meantime.

 

Carol Deloff informed the Committee that they are having an Aging Expo on June 16th at the J.M. McDonald Sports Complex.

Sandy Price asked that the Housing Sub-Committee be placed on the next Human Services agenda for a 15-minute presentation at the beginning of the meeting.  Angie Wyatt will advise the Clerk of the Legislature, Sue Morgan and County Administrator, Scott Schrader.

Carol Tytler would like to find out more about the county space issue and the Tobacco Securitization.  Sandy Price recommended that the Human Services Committee only discuss the space needs of the departments that come under the jurisdiction of the Human Services Committee.  Sandy will include this on the next agenda.

The meeting was adjourned at 9:10a.m.

Minutes prepared by Angie Wyatt, Secretary to Scott Schrader

BACK