Personnel Committee
November 16, 2006 - 9:30 am
DRAFT MINUTES
Members: Larry Cornell, Chairman; Mike, McKee, Vice Chairman; Sandy Price, Don Spaulding, John Troy and Tom Williams
Others Present: Marilyn Brown, Chairman of the Legislature; Scott Schrader, County Administrator; Katrina Spicer, Secretary to County Administration; Richard C. Van Donsel, County Attorney; Annette Barber, Personnel Officer; Laurie Gosse, Deputy Personnel Officer; Dennis Whitt, County Auditor; Jeremy Boylan, county Historian; Elizabeth Larkin, County Clerk; Eric Mulvihill, WXHC; and Corey Preston, Cortland Standard
Absent: Steve Dafoe
Mr. Cornell called the meeting to order at 9:30 a.m.
Mr. Troy made the motion to
approve the minutes of the October 12, 2006 meeting; seconded by Ms. Price.
All members voting in favor, minutes approved as printed.
RESOLUTIONS:
Mr. Cornell explained that Ms. Barber, Personnel Officer, has requested to be
first on the agenda.
Personnel
2.
Authorize Agreements (Several Agencies) – Mr. McKee
moved adoption; seconded by Ms. Price. All members
present voting in favor; none opposed; resolution approved.
3.
Amend Management/Management Confidential Comp Policy Grade and Step
Schedule for 2007 - Mr. Troy moved adoption; seconded by Ms. Price. Ms. Price requested a brief
overview on this. Mr. Schrader
explained that the attachment shows a 3% increase worked into the Step Program
that is already in place. He
added that the 2007 Tentative Budget reflects a 3.5% increase and the Budget
& Finance Committee recommended only a 3% increase.
He also discussed those held harmless.
Ms. Price inquired about how many people are not being given a raise.
Mr. Schrader answered, none. He
further discussed one adjustment, the Information Technology Director who was
moved from step 2 to step 1. Mr.
Schrader briefly discussed this change and added that he recommends it be
done. All members
present voting in favor; none opposed; resolution approved.
4.
Adopting Cortland County Health Benefits Plan Document - Mr. Spaulding
moved adoption; seconded by
Mr. Troy. Mr. Schrader explained
that an electronic copy of the Health Benefits Plan Document was sent as part
of the agenda and added that the finalized draft copy is what is before all
Committee members today. He
further discussed that he has worked with RMSCO regarding this and there are
no surprises. He further
discussed the document briefly and added that amendments can be made at a
later date as the Committee so desires. Ms.
Price discussed adopting the document so that the County can move forward and
make any needed changes in the future. Mr.
Schrader discussed some possible changes that may need to be looked at in the
future including preventative health that could result in a cost savings for
the County. Mr. Cornell stated
that he was glad to finally see this in a finalized form.
Ms. Price addressed some concerns she had with passing the resolution
before having an opportunity to look at it more in depth.
Mr. Cornell expressed that the Committee should pass it, move forward
and make any necessary changes at a later date.
Ms. Barber explained the manner in which the document was drafted.
All members present
voting in favor; none opposed; resolution approved.
5.
Revise Self-Insurance Rates, Cortland County, Employees Health Benefits
Program - Mr. Troy moved
adoption; seconded by Mr. Spaulding. Mr.
Schrader explained that Health Insurance rates are increasing and claims are
running much higher than anticipated. He
explained that there is a $200,000 shortfall that will need to be made up in
2007. Mr. Schrader expressed that
he would like to only raise the Health Insurance rates by 10% but just cannot
do that. Mr. Schrader explained
that he has one claim that has reached to $300,000 level and added that it has
reached the stop loss but is still a rather large claim.
Mr. Cornell inquired about what affect this would have on the 2007
Budget. Mr. Schrader explained
that he is making changes accordingly. He
added that this has been discussed in Budget & Finance Committee and he is
making the appropriate changes as requested by the Budget & Finance
Committee and is trying not to affect the tax rate.
Mr. Troy inquired about the codes on the attachment to the resolution.
Mr. Schrader explained that the Deputy Sheriff contract is still being
negotiated. But added that for the most part the County is paying 80% and the
employees are paying 20%. All members
present voting in favor; none opposed; resolution approved.
6.
Amend Resolution 361-06, Staff Development Coordinator - Mr. Troy
moved adoption; seconded by Mr. McKee. Mr. Schrader explained that this is just a typo that is being
corrected. All members
present voting in favor; none opposed; resolution approved.
DISCUSSION (Personnel Department):
Vacancy Report, Annette Barber – Ms. Barber distributed and briefly discussed the Vacancy Report.
She added that the County is still looking for Nurses, she expressed
that the immediate shortage has been filed but the County is still looking.
Ms. Barber expressed that there is nothing out of the ordinary on the
report.
Unemployment Report, Annette Barber - Ms. Barber distributed and briefly discussed the Confidential
Unemployment Report. After all
Committee members were given a chance to review the report Ms. Barber
collected all copies.
RESOLUTIONS:
County Clerk
1. Authorize
Contract, County Clerk as RMO Info Quick Solutions - Mr. Spaulding
moved adoption; seconded by
Ms. Price. Chairman Brown
inquired about the approximate total cost.
Ms. Larkin explained that the cost would be about $5,000 and added that
there is about $7,000 left in her account.
Ms. Larkin further discussed that she is looking to put Legislative
Journals on the computer. Mr.
Boylan explained the process and added that this will make all journals word
searchable. Ms. Larkin and Mr.
Boylan explained further the process and how they found all Legislative
journals. All members present voting in favor; none opposed; resolution approved.
Ms. Price inquired about the long lines at the Department of Motor Vehicles (DMV). Mr. Schrader explained that he was recently at the DMV and there were no lines. Committee members discussed the problems that have been addressed and the lines have been improving at the DMV. Ms. Larkin further explained that DMV has been making a profit from processing documents from down state. Mr. Schrader additionally explained that the ideal time to visit DMV and be in and out quickly is the middle of the day; middle of the week; middle of the month.
Legislature
7.
Adoption of the Rules of Order - Mr. Troy
moved adoption; seconded by Ms. Price. Mr. Cornell briefly
discussed the draft minutes from the Personnel Subcommittee workshops
regarding the revised Rules of Order and the proposed changes. He additionally requested that all Legislators receive a copy
of the minutes along with the revised Rules of Order. All members
present voting in favor; none opposed; resolution approved.
Mr. Troy made a motion to
adjourn the meeting; seconded by Mr. Spaulding.
Mr. Cornell adjourned the meeting at 9:55 am.