Personnel Committee
September 14, 2006 - 9:30 am
DRAFT MINUTES
Members: Larry Cornell, Chairman; Mike, McKee, Vice Chairman; Sandy Price, Don Spaulding, John Troy and Tom Williams
Others Present: Marilyn Brown, Chairman of the Legislature; Scott Schrader, County Administrator; Katrina Spicer, Secretary to County Administration; Richard C. Van Donsel, County Attorney; Annette Barber, Personnel Director; Laurie Gosse, Deputy Personnel Director; Dennis Whitt,
Absent: Steve Dafoe
Mr. Cornell called the meeting to order at 9:38 a.m.
Mr. Troy made the motion to approve the minutes of the August 10, 2006
meeting; seconded by Mr. Spaulding. All members voting in favor, minutes approved as corrected.
RESOLUTIONS:
1.
Health Insurance Policy
Mr. Troy moved
adoption; seconded by Mr. Spaulding. Ms.
Price asked Ms. Barber and Ms. Gosse to highlight the major changes in the
policy. Ms. Barber expressed that
they are not changes as much as they are just clarifications. She expressed that this is more of a clarification and update
of non-written practices. Ms.
Gosse discussed some specific changes in the new written policies that reflect
practices. All members
present voting in favor; none opposed; resolution approved.
2.
RFP Resolution Deferred Comp. Mr. Schrader requested
that this be forwarded to Budget & Finance Committee for consideration.
He further discussed that he received three responses to the RFP and he
is currently analyzing the responses. Mr.
Schrader added that he would like to discuss one of the proposals further and
has not been able to do that. He
added that he hopefully would have an answer next in time for the Budget and
Finance Committee meeting. He
also added that this is a time sensitive issue due to the fact that our
current plan expires October 31, 2006. Mr.
Troy made a motion to refer this resolution to Budget & Finance Committee
for their consideration; seconded by Mr. Spaulding.
All members present
voting in favor; none opposed; motion carried.
3.
Approval to Reallocate Salary Early Intervention Service Coordinator
Mr. Troy moved adoption; seconded by Mr. Spaulding.
Mr. Schrader requested that the last resolved be removed from the
resolution. Ms. Barber discussed
that a Nurse fills this position and that the current salary does not reflect
the new NYSNA contract. All
members present voting in
favor; none opposed; resolution approved as amended.
4.
Extend Temporary Appointment-Safety Officer Mr. Troy
moved adoption; seconded by Ms. Price.
Mr. McKee inquired about doing this once before.
Mr. Schrader explained that this was done before and that this
resolution will provide for the position through the end of the year.
Mr. Schrader explained that he will deal further with this position in
the 2007 Budget and discussed further some issues relating to the position.
All members present
voting in favor; none opposed; resolution approved
DISCUSSIONS/PRESENTATIONS:
1. Rules Sub-Committee- Submission of Draft Rules Mr. Cornell discussed the memo that went out regarding the Draft Rules of Order and his intent was to send it out on Monday but that was not able to happen. Mr. Cornell discussed that Mr. Whitt worked on this over the weekend to have it ready in a timely manner for this meeting. He asked if other Committee members were comfortable with passing it out today and reviewing the changes and then schedule an additional Personnel Committee meeting next week to discuss the document. The consensus of the Committee was to pass out the document for review and then schedule a Special Personnel Committee meeting Tuesday, September 19, 2006 at 8:30 am.
Mr. Schrader suggested putting the Deferred Compensation Resolution on the agenda for the Special Personnel Committee Meeting on Tuesday, September 19, 2006. There was no opposition by Committee members of putting the resolution on the agenda for the Special Personnel Committee Meeting. Mr. Cornell discussed sending out notice and making a copy of the Draft Rules of Order available to all Legislators for their review prior to the meeting. Mr. Van Donsel announced that he would make available his comments at that meeting.
2. Personnel: Vacancy Report Ms. Barber had provided a Vacancy Report to all Committee members. Ms. Barber discussed the report. Mr. McKee inquired about three resignations and Ms. Barber clarified any questions he had.
3.
Budget Review- Clerk/Legislature Ms. Morgan offered to distribute
copies of the Legislature budget request and offered to discuss it with them.
Mr. Schrader explained that it was up to the Committee as to how they
would like to proceed with the review of the departmental budgets requests. He explained that he had left copies of departmental budget
requests in all Legislators mailboxes. He
asked how the Committee would like to proceed with review of departmental
budget requests; informal or formal. Ms. Morgan explained that this was their budget.
Committee members discussed that this is not the time and place to
review this budget or other departmental budgets.
Mr. Schrader further explained that they could do a formal budget
review and hold an additional meeting to do so or conduct an informal review
by reviewing them on their own and contacting either himself or the Department
Head with any questions. Chairman Brown recommended that the Committee members review
the budgets informally and bring any questions to Mr. Schrader or the
Department Heads. It was the
consensus of the Committee members to conduct an informal review of
departmental budget requests.
Mr. Schrader announced that a tentative employment agreement was reached between the County and the Dispatcher/Civilian Unit of the Sheriffs Department. He added that the Union will be voting on the tentative agreement on October 11, 206 and he is anticipating that the contract will be brought be for the full Legislature in October.
Ms. Price inquired about Management raises and Mr. Schrader explained that they are done in this Committee and added that they are also incorporated in the budget process and added that he would like to bring that before this Committee in October.
Additionally, Ms. Price inquired about a review of the current employee Health Insurance program. Mr. Schrader explained that the current employee Health Insurance plan expires in June 2007 and the program will be reviewed in the near future.
Ms. Price also discussed upgrading the Cortland County Website. Mr. Schrader explained that he had just had a conversation regarding this with Employment & Training and they have an idea in which there will be regular updates done of the website.
Mr. Troy made a motion to adjourn the meeting; seconded by Mr. Williams. Mr. Cornell adjourned the meeting at 10:00 am.