General Services Committee & Budget & Finance Committee

Joint Meeting

December 06, 2007 at 4:30 pm

DRAFT MINUTES

 

Budget & Finance Committee Present:  Ron VanDee, Chairman; John Troy, Vice Chairman; Sean Clark, John Daniels, Danny Ross, Dan Tagliente, Newell Willcox

General Services Committee Present:  Steve Dafoe, Chairman; Dan Tagliente, Vice Chairman; John Daniels, Tom Hartnett, John Steger, Newell Willcox, Kay Breed

Others Present:  Scott Schrader, County Administrator; Marilyn Brown, Legislative Chairman; Angie Wyatt, Secretary to County Administrator; Carol Tytler, Legislator; Larry Cornell, Legislator; Tom Williams, Legislator; Ric VanDonsel, County Attorney; Kathy Arnold, Legislator-Elect; Chad Loomis, Legislator-Elect; Brian Parker, Buildings & Grounds Superintendent; Betsy Larkin, County Clerk; Evan Geibel, Cortland Standard; Eric Mulvihill, New Director-WXHC Radio; Russ Oechsle, Executive Assistant-United Court System; Maxine Ripley, Surrogate Court Clerk

The meeting was called to order by General Services Chairman Steve Dafoe AND Budget and Finance Committee Chairman Ron VanDee at 4:30p.m.

No Minutes To Approve

RESOLUTIONS

Buildings & Grounds

  1. Award Bids Courthouse Project:  General Services Committee: MOTION MADE BY MR. TAGLIENTE – 2ND BY MR. TROY – ALL GENERAL SERVICES COMMITTEE MEMBERS VOTING IN FAVOR – MOTION PASSES.  Budget & Finance Committee:  MOTION BY MR. TROY – 2ND BY MR. TAGLIENTE – ALL BUDGET AND FINANCE COMMITTEE MEMBERS PRESENT VOTING IN FAVOR – MOTION PASSES.

Discussion:  Mr. Schrader explained that the lowest bids for the plumbing work are not licensed in the City of Cortland.  Being licensed in the City of Cortland is a requirement.  The lowest bidder is not licensed in the City.  The next lowest bidder is not licensed, but has a pending application in the City.  If they are licensed by another City, they can still work in the City of Cortland but they are required to pay a fee of approximately $100.00.  By a consensus of the members of the General Services Committee and the Budget and Finance Committee it was requested that the project be awarded to the lowest bidder with a license to work in the City of Cortland.

  1. Authorize Specialized Services Agreement - County Office Building – General Services Committee:   MOTION BY MR. DANIELS – 2ND BY MR. TAGLIENTE – ALL GENERAL SERVICES COMMITTEE MEMBERS VOTING IN FAVOR WITH “NOT TO EXCEED $20,000” ADDED – MOTION PASSES – Budget and Finance Committee:  MOTION BY MR. TAGLIENTE – 2ND BY MR. DANIELS – ALL BUDGET AND FINANCE COMMITTEE MEMBERS VOTING IN FAVOR WITH “NOT TO EXCEED $20,000” ADDED – MOTION PASSES.

Discussion:  This is to perform a space utilization and feasibility study of the County Office Building and potential Office of the Aging Building.  Mr. Daniels feels that there should be an entire County Office Building evaluation.  Ms. Tyler commented that if the Office of the Aging moved then the Mental Health Department could possibly take the Office of the Aging space in the County Office Building.  Mr. Willcox asked what this is going to cost.  Mr. Schrader indicated that it would be somewhere around $25,000.    Members of the Committee felt that the amount should not exceed $20,000.  Mr. Schrader said that he would bring this issue back up to the Committee if the amount exceeds $20,000.

Information Technology (General Services Committee Only)

  1. Authorize Agreement (Munis) – MOTION BY MR. DANIELS – 2ND BY MR. TAGLIENTE – ALL GENERAL SERVICES COMMITTEE MEMBERS VOTING IN FAVOR – MOTION PASSES

Discussion:  NONE

The meeting was adjourned at 4:45p.m.

Minutes taken and prepared by Angie Wyatt, Secretary to Mr. Schrader.

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