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Discussion |
Mr.
Chambers started the discussion asking for authorization for Mr. |
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Buerkle
and himself to travel to Garden City, NY to meet with FAA officials
regarding grants for the airport.
He stated that it would be a one day trip.
Last year’s trip turned out very successful.
He said that before they departed for the trip, they did not
believe they would be eligible for funding.
They left the meeting with $500,000.00 in funding after the
face to face meeting. He
believes that it is a good way to get the point across.
They will take the plans with them as they will be traveling
with the consulting engineers. Ms.
Price inquired if the trip would be overnight. Mr.
Chambers stated that the plan is to fly down and to fly back the same
day. Ms.
Price stated that she is aware that the contact from previous meetings
had been very successful on many projects including roadwork and the
airport. Mr.
Chambers stated that at this point he does not have an estimate of
what the cost of the trip will be.
He is planning on looking into purchasing airline tickets.
He figures that they will most likely have to rent a car in
order to get from the airport to the site of the meeting.
He said there would be some travel costs involved, but they
would be covered through the Highway Department’s budget. Mr.
Loomis inquired how many consultants would be traveling with them. Mr.
Chambers informed him that there will probably be two consultants
going. He said that they
would be paying their own way for the trip.
He offered to have anyone on the committee accompany them on
the trip. Mr.
Loomis asked when the trip was. Mr.
Chambers replied July. |
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Conclusions |
Mr.
McKee asked for approval by a consensus.
All members |
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approved.
Mr. Chambers thanked the committee for their approval. |
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Discussion ~ Disposing
of old telephone poles |
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Discussion |
Mr.
Chambers introduced a request on behalf of one of his employees. |
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He
asked the committee if they had any objections to the employee using
some old telephone poles that have been up to the park.
Mr. Chambers said that he spoke with Steve Bryan, who believed
that the poles had been there for 20 years or more.
Mr. Chambers believes that when the utility company ran new
telephone and power poles through the park for the few residents that
live there, then left them there.
He stated that one of his employees would like to make use of
the poles. Ms.
Price stated that she didn’t have a problem with it, but she was
aware that some years ago a legislator took some poles or some sort of
materials for a dock. An
issue arose and as a result the legislator had to return the
materials. She stated that
if they have been around for 20 years then they are not worth
anything. She then asked
the opinion of the Mr.
McKee explained to Mr. Suben that Mr. Chambers has an employee who
would like to make use of the poles left in the park for almost 25
years. He stated that he
has no problem, but would also like the opinion of Mr. Suben. Mr.
Suben questioned whether the poles are County property. Ms.
Price stated that she believes that Mr. Schrader is working on a
policy in regards to issues of this manner. Mr.
Whitt commented that first and foremost, it must be determined whether
the material is County property. He
highly doubts that logs left by another company would be considered
County inventory or even considered a fixed asset.
He stated that if they are County property, a declaration can
be made in terms of an audit perspective to dispose of the material. Ms.
Price stated that would be the way to do it. Mr.
Whitt stated that if someone wants to make an issue, those issues only
arise when the materials are taken without a request and without
authority. If the material
is not considered County property, it’s not being treating on the
books as such, there is no problem.
Even if the material is deemed property of the County, the
committee would still have the authority to have the material disposed
of. Ms.
Price stated that if the committee believes there is no perceivable
use for the material they can authorize the employee to dispose of it. Mr.
Whitt stated if you believe there is no value of the poles lying at Mr.
Suben stated that you would determine that the poles are Ms.
Price said that she must protect the employee; she believes that the
committee should pass a resolution that there is no value or use for
the poles. Mr.
Suben stated that the following issues should be included in the
resolution.
1-
The material is
2-
There is no use for the material (which is
true for any disposition of County property)
3-
There is no value to the County. He
stated that if someone drafts something he would review it. Ms.
Price said that she believes Ms. Parker has written the three issues
down. Mr.
Suben said to let Mr. Schrader authorize the disposal of the material. Ms.
Price questioned whether authorization can be given by committee
approval or would there be a need for a resolution. Mr.
Whitt stated that from his point of view, if the material is not on
inventory, he believes that you can administratively dispose of it.
The committee approval certainly gives value to administrative
decision. He agreed with
Mr. Suben, that it must be determined if the material is County
property or not; a resolution that would claim the disposal of the
material. Mr.
Loomis stated that with a resolution it would keep the transaction
clean. Ms.
Price stated that she believes that the disposal of unwanted items has
been done by committee approval in the past. Mr.
Chambers informed the committee that he was not even aware the poles
were there. He had an
employee inform him that they have just been sitting there. Ms.
Price offered to decide by resolution and when Mr. Schrader returns,
he can deem it un-necessary, but at least the vote would be on record
that the committee approved it. Mr.
Whitt stated that the only person who would tell you it’s necessary
would be the Mr.
Suben responded that he would not tell the committee that. Mr.
Whitt stated that from an administrative standpoint, he doesn’t
think there would be a need for the committee’s approval if the
material is not the property of the County. Mr.
Suben believed that what Ms. Price is saying is that she wants to
protect the employee. He
said that he would go out on a limb and except the institutional
memory of our majority leader and agree that we do not need a formal
resolution, but would appreciate the committee’s approval.
Ms.
Price suggested that the committee do it as a resolution or a
committee motion whichever the Mr.
Suben stated that he can’t believe that this would ever be
challenged by anyone. He
believes that the discussion taken place and the minutes will be
sufficient enough to protect the employee and the County as long as
Mr. Chambers has no knowledge that the poles are County property. Mr.
Whitt inquired if it had been determined that the issue will be voted
on by committee. Mr.
Suben recommended deciding by committee. Mr.
Whitt suggested getting a motion based on the recommendation of the
Highway Superintendant that the poles at Mr.
Suben stated that he does not mean to interrupt, but would like
clarification that Mr. Whitt has no knowledge that the poles are on
the books for County inventory. Mr.
Whitt replied that he does not have any knowledge of the poles. He
would order the employee to dispose of the items.
If that is the motion, a second would finish. Mr.
Chambers stated that the committee did the exact same thing about
three months ago with some other material that was disposed of.
That issue was resolved by action of the committee.
Mr.
Suben stated that the last thing he would like to add is: not to name
the employee, but if he/she is to dispose of the material, the County
employee is by no means acting improperly. |
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Conclusions |
Mr.
McKee called for a motion. Mr.
Ross moved the motion. |
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Mr.
Hartnett seconded. All
members voting in favor; None opposed; Motion carried. Ms.
Price stated that in relation to excess property, Mr. Schrader is
working on a policy because at some point the contents of the Moose
building will have to be disposed of.
There might be some items there that could be of value to other
municipalities or to private people. Mr.
Hartnett stated that an inventory will have to be completed first to
see what is in the building. |
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Discussion ~ Ms.
Price |
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Discussion |
Mr.
McKee informed Ms. Price that she may begin her discussion |
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items
that she inquired about earlier. Ms.
Price began by introducing Brian Noteboom to the committee.
Brian is from the Carpenter’s Mr.
Noteboom stated that he represents the interest of the contractors and
members of the union that do work in Ms.
Price informed the committee that she would have Ms. Morgan add him to
the mailing list so he is aware of the meetings.
The second issue she wanted to discuss was the fact that there
was a striping paint problem that was handled very well by Bob
Buerkle. She stated that
when our people do well, she would like to make note of it.
It was a sticky problem in more ways than just the paint and
Mr. Buerkle handled it very well and swiftly.
She stated that it is what we want for our constituate when
there is a problem. The
third issue she wanted to discuss was the Daisy Hollow repair time
frame. She asked Mr.
Chambers if he knew when it would be starting. Mr.
Chambers replied that he didn’t know. Ms.
Price said that it was ok. Just
when you figure it out let her know. Mr.
Chambers said he would update her on any changes. Ms.
Price thanked Mr. McKee for the time to speak. |
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Conclusions |
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Discussion ~ Audit
Report |
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Discussion |
Mr.
McKee asked if Mr. Whitt had anything to discuss with the |
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committee.
Mr.
Whitt informed the committee that he was sitting in for Mr. Schrader
and the chairman, but was also present as their Mr.
Chambers replied that he was not. Mr.
Whitt stated that this issue predates Mr. Suben, Mr. Chambers, and
himself. The committee
needed to know that for some reason the check for the project did not
get cashed. According to
the Treasurer’s Office and recollection the check was sent as part
of a closing packet. The
check could still be sitting in a file. Mr.
Suben stated that he remembers being on the City Corporation Council
at that time and remembers being asked out on Traction Drive with
Frank Casula, who was handling the project for the County.
He stated that if he was provided with a short memo and it was
in documentary form, he would look into it.
He also stated that they all know Ken and he is a very canny
businessman. He assured
the committee that if that amount of money did not get to Ken we would
have known before now. Mr.
Whitt stated that the issue will be resolved administratively, but
wanted the committee to be aware.
He said he was taking the issue to the Budget and Finance
committee because it is an Audit issue.
The issue is that he doesn’t understand how the County went 4
to 5 years without knowing that they had an outstanding check.
There should be no issue with the Mr.
Suben stated that once the file was found, he would contact Matt
Newman. Mr.
Whitt stated that he would not report back to this committee on this
issue, but would send a memo as to the outcome. Ms.
Price stated that inquiring minds would like to know and it would be
appreciated if they knew the result. |
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Conclusions |
Mr.
McKee asked if there are any more questions and called for a |
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motion
to adjourn. |
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Meeting
Adjourned |
Motion
to adjourn @ 8:22 AM. |
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Special
notes |
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