General
Services Committee
DRAFT MINUTES
Other County Legislators and County Staff Present: Scott Schrader, County Administrator; Angie Wyatt, Secretary to County Administrator; Mark Suben, County Attorney; Sandy Price, Legislator; Carol Tytler, Legislator; Mike McKee, Legislator; John Troy, Legislator; Brian Parker, Buildings & Grounds Superintendent; John Bennett, Deputy Buildings & Grounds Supervisor; David Hartnett, District Attorney; Carl Moses, Weights & Measures Director; Bob Howe, Elections Commissioner; Bill Wood, Elections Commissioner;
Others Present: Russ Oechsle, District Executive of the 6th Judicial District; Max Ripley, Surrogate Court Clerk; Christine Laubenstein, Cortland Standard
The meeting was called to order at 8:00a.m. by Chairman Chad Loomis
MOTION BY MR. WILLIAMS – 2ND BY MR. WILLCOX TO APPROVE THE MINUTES OF THE JANUARY 15, 2008 MEETING – ALL PRESENT VOTING IN FAVOR – MINUTES APPROVED
Discussion: This agreement is with the New York State Energy Research and Development Authority (NYSERDA) in which a feasibility study to investigate cost and energy savings with energy efficient methods in County owned facilities. The total cost of the services to be provided is approximately $10,000 and NYSERDA will contribute 50% toward the contractor fee. NYSERDA pays the 50% if the County moves forward. Mr. Waldbauer commented that he is glad we are doing something and would like to look into other options too. Mr. Schrader indicated that if a large project is proposed then bonding would be done through NYPA (New York Power Authority) but if we do our own bonding it would be cheaper. Mr. Schrader further indicated that Barton & Loguidice has a new proposal for a space study that should be available this Thursday and that a special meeting could be called if necessary. Mr. Parker advised the Committee that there are 4 zones in the County Office Building – 3rd Floor, Auditorium, Gym and the rest of the building.
Discussion: Mr. Willcox asked why we just had one bid. Mr. Parker indicated that it was the only local bid that is a certified roofer. Mr. Waldbauer inquired if the price was reasonable. Mr. Parker said that is was and that the price is on a time and material basis only. Mr. Parker further indicated that the Public Safety Building’s roof is leaking in 3 or 4 places and no one on his staff can repair rubber roofs. Mr. Piombo asked if it was worth just patching it. Mr. Parker said that it was.
Discussion: Mr. Moses explained that he gets a lot of requests from medical facilities such as doctors’ offices to examine non-commercial devices used in “for profit” establishments and he would like to charge fees to “for profit” establishments for requesting that their non-commercial weighing or measuring device be examined. Mr. Moses further indicated that these establishments request that their scales be checked annually.
Information Technology – I. T. Director, Mr. Corpora was unable to attend the meeting to discuss the update of the shutdown as indicated in the minutes of the January 15, 2008 General Services meeting.
Safety Office – Mr. Schrader advised the Committee that they have interviewed a couple of candidates for the Director of Safety Officer and may be recommending an individual at the next General Services meeting. Ms. Tytler inquired about the discussion of consolidating with the City for Safety and Code enforcement. Mr. Schrader indicated that once the City received their money the talks stopped. Ms. Tytler suggested that Mr. Loomis, Mr. Schrader and Mr. Daniels could meet with the City and resume discussion of consolidation.
Mr. Russ Oechsle, District Executive of 6th Judicial District - Mr.
Oechsle introduced himself and Ms. Ripley.
He gave a brief history of the relationship between the County and
State Court System. The Courts
are now funded by the State but the facility is the responsibility of the
County. The County is reimbursed 25% by the State for cleaning and
maintenance. The State also
reimburses 100% for interior renovation which is going on now.
The current renovation is placing Security on the 1st floor
and the expansion of Court staff space. Mr.
Oechsle also briefly explained the work phases.
Task Work Order Plan Feasibility Study- Dave Laney –
Mr. Laney was unable to attend so the Task Work Order Plan Feasibility Study
discussion was postponed.
Status Report on current projects-Buildings &
Grounds – Mr. Parker
distributed a written Buildings & Grounds project status report.
Due to time restraints and being unable to discuss the Buildings &
Grounds projects, Mr. Williams requested that they discuss the written report
in more detail at the next General Services meeting.
Design of
DMV Facility – Mr.
Schrader indicated that he needs direction from the Committee as to how to
design the new Department of Motor Vehicles Building.
He indicated that they can use the existing agreement with Barton &
Loguidice of which the County could contract for the development of the DMV
building design or they could go out for RFP’s (Request For Proposal) for
this design. Professional
services do not have to go to bid. Time
is an important issue. A RFP
could take 90 days or more. We
could get a fee schedule from Barton & Loguidice.
Mr. Schrader indicated that we could use different firms for different
projects. Mr. Williams commented
that in a few years we are going to be having major construction and maybe
going to a RFP would bring others on board.
Mr. Schrader said that when we start the jail project we would go out
to for RFP’s because that project is specialized.
Ms. Price said that she would like to see the DMV project move forward.
Mr. Waldbauer asked what the approximate cost would be.
Mr. Schrader indicated that the cost is roughly between $100 and $150 a
square foot and the design cost is 7% of that.
Mr. Waldbauer agreed that we should get moving on this project. Mr. Loomis indicated that he is happy with Barton &
Loguidice and Mr. Schrader commented that Joe Mariak is extremely good.
The new voting
machines will also have to be stored at the DMV facility.
Mr. Wood indicated that they ordered 31 new voting machines last
Thursday. The new voting machines
are 3 Ft X 4 Ft and are 52” High. Mr. Wood and Mr. Howe indicated that they consolidated some
of the polling places for the Presidential Primary and will continue to do so.
They also said that the Board of Elections needs more space for people
voting by ballot and that being in the same building as DMV would be a good
thing. An additional 2000 square
feet would be needed. MOTION BY
MR. WILLIAMS – 2ND BY MR. HARTNETT TO DIRECT MR. SCHRADER TO TALK
TO REPRESENTATIVES OF BARTON & LOGUIDICE REGARDING THE SIZE AND DESIGN OF
A NEW DMV BUILDING – ALL PRESENT VOTING IN FAVOR – MOTION PASSES
Once the DMV
moves out of the Courthouse, Phase 3 of the Courthouse renovation can begin.
District Attorney, Mr. Hartnett is still concerned about where his
office is going to end up. He is further concerned about the proximity and security of
the District Attorney’s Office and the Grand Jury room.
Elm Street
– Mr. Suben indicated
that Assistant County Attorney, Liz Burns is working on this issue.
Ms. Burns is contacting the owner of the property and Mr. Suben
indicated that they are trying to complete this as quickly as possible.
Cortlandville
Training Center – Mr.
Schrader indicated that all the issues regarding the design have been resolved
and with 6 – 8 weeks of uninterrupted work the project could be completed by
the end of April.
Crow
Infestation – Mr.
Parker advised the Committee that he has not ordered the unit yet because he
is waiting for Audrey Lewis of Environmental Health.
The meeting was
adjourned at 9:06a.m.
Minutes taken and
prepared by Angie Wyatt, Secretary to Scott Schrader.