Personnel Committee

February 14, 2008 – 9:00 am

DRAFT MINUTES

 

 

Present:                      Larry Cornell, Chairman; Tony Piombo, Vice Chairman; Steve Dafoe, Sandy Price, Dan Tagliente, John Troy and Kathie Wilcox

Others present:         Scott Schrader, County Administrator; Mark Suben, County Attorney; Katrina Spicer, Secretary to County Administration; Annette Barber, Personnel Officer; Bob Howe, Board of Elections; Bill Wood, Board of Elections; Susan Morgan, Clerk of the Legislature; and Eric Mulvihill, WXHC

Mr. Cornell called the meeting to order at 9:02 a.m.

Mr. Troy moved adoption of the minutes of the January 17, 2008 meeting; seconded by Ms. Price.  All members voting in favor; none opposed; minutes approved as corrected.

RESOLUTIONS:

ELECTIONS OFFICE

1.                  Approve Matching Funds to Access Federal HAVA (Help America Vote Act of 2002) Monies – Mr. Troy moved adoption; seconded by Mr. Piombo.  Mr. Wood discussed polling place consolidation in an attempt to save money on the number of machines needed.  He explained that currently there are 42 polling places countywide and they would like to consolidate down to 28 polling places.  Mr. Wood discussed the types of machines available and added that the plan is not to exceed $18,600 in regards to the County share of 5% in the purchase of these machines.  He discussed recent consolidations for the primaries and added that it went relatively smoothly.  Mr. Cornell inquired as to when the county could expect these new machines to be available.  Mr. Wood explained that they are to be received in Albany on April 3^rd.  Mr. Wood further discussed the need to train the polling inspectors on the new machines and added that they do have the money for training.  Mr. Wood further explained that he would like to have the money available so that the machines can be ordered and received in a timely manner.  Mr. Dafoe inquired if the machines were tamper proof and if they created a paper trail.  Mr. Wood stated that they did and added that they are a marking device.  Mr. Wood further discussed new regulations regarding hand counting of votes and added that results may not be available as quickly as they have been in the past.  All members present voting in favor; none opposed; resolution approved.

DISCUSSION:

PERSONNEL

1.                  Vacancy Report – A Vacancy Report was provided to each Committee members.  Ms. Barber explained that the new Psychiatrist started on February 4, 2008 and the Mental Health Clinic is excited to have him.  She additionally explained that the Senior Case Worker positions have been filled through promotions and added that this left seven vacant Case Worker positions.  She stated that a new list was established on February 13, 2008 and they are working to fill those vacancies.  Mr. Tagliente questioned the Nursing positions being vacant due to resignations.  Ms. Barber explained that some of those vacancies have been vacant for a while and added they may have been caused by salary or CHHA issues; both of which have been ironed out.  Mr. Tagliente further asked  about having Mr. Troy inquired about the position of Assistant Director of Information Technology.  Ms. Gosse explained that the position was created in 2007 and has recently been filled.  Ms. Price inquired about the Accountant position.  Ms. Gosse explained that Ms. Barber has been working with Mr. O’Mara regarding this vacancy.  Mr. Dafoe inquired about the Assistant Superintendent of Buildings and Grounds.  Mr. Schrader explained that the position has been filled but added that he will have him available at the Legislative Session.  Ms. Wilcox inquired about the Senior Elections Clerk vacancy.  Ms. Gosse expressed that it had recently been filled. 

2.         Rules of Order – Mr. Cornell explained that if anyone desires a change to the Rules of Order please let the Clerk of Legislature know.  He added that some have discussed changing the name of General Services back to Buildings & Grounds.  He requested that Legislators let the Clerk of the Legislature know if any changes are warranted and added that these changes would be discussed at the next meeting.  Ms. Price suggested changing the two-thirds majority needed to pass the purchase of property to a simple majority vote to purchase property.  Mr. Troy suggested that if there are a number of changes that the sub-committee may need to look at the rules of Order again. 

3.         Code of Ethics – Ms. Wilcox inquired as to the status of the Code of Ethics.  Mr. Schrader expressed that a draft form would be available at the March meeting. 

4.            Wellness Fair - Ms. Barber explained that the Wellness Fair is going on in the Gymnasium and invited all Legislators to stop by.

5.         Health Insurance – Mr. Schrader explained that he recently had a meeting with Strategic Benefit CSEA and CANRx regarding an alternative prescription drug program.  He explained that the plan is scheduled to go into effect on April 1, 2008.  He added that the agreement and memorandum of understanding is being processed.  He added that both will be at Wellness Day.  Mr. Schrader stated that this program should save the county a dramatic amount in their prescription drug plans. 

Mr. Tagliente made a motion to adjourn the meeting; seconded by Mr. Troy.  Mr. Cornell adjourned the meeting at 9:22 a.m.