DRAFT
MINUTES
Committee:
Chad Loomis, Chairman; Gene Waldbauer, Tom Williams,
Tony Piombo, Don Spaulding, Newell Willcox, Tom Hartnett
Others Present: Scott Schrader, County Administrator; John Daniels, Legislative Chairman; Angie Wyatt, Secretary to County Administrator; Brian Parker, Buildings & Grounds Superintendent; John Bennett, Deputy Buildings & Grounds Superintendent; Rob Corpora, Information Technology Director; Jack Hess, Deputy Information Technology Director; Mark Suben, County Attorney; Dave Hartnett, District Attorney; Carol Tytler, Legislator; Sandy Price, Legislator; John Troy, Legislator; John Steger, Legislator; Danny Ross, Legislator; Mike McKee, Legislator; Evan Geibel, Cortland Standard; Eric Mulvihill, WXHC Radio
The meeting was called to order by Chairman Chad Loomis at 8:00a.m.
Mr. Loomis welcomed everyone and commented that he looks forward to the next two years.
MOTION TO APPROVE THE MINUTES OF THE NOVEMBER 13, 2007 MEETING MADE BY MR. WILLIAMS - 2ND BY MR. WALDBAUER WITH A CORRECTION: MR. STEGER MADE THE MOTION TO APPROVE THE MINUTES NOT MR. TROY - ALL PRESENT VOTING IN FAVOR WITH THE CORRECTION – MINUTES APPROVED
MOTION TO APPROVE THE MINUTES OF THE DECEMBER 6, 2007 JOINT MEETING MADE BY MR. WILLIAMS - 2ND BY MR. WILLCOX - ALL PRESENT VOTING IN FAVOR – MINUTES APPROVED
Mr. Loomis asked the Committee for suggestions for the position of Vice-Chairman of the General Services Committee. Mr. Willcox expressed interest in the position with no one else expressing interest or objecting to Mr. Willcox serving.
NEWELL WILLCOX WAS APPOINTED BY GENERAL SERVICES CHAIRMAN CHAD LOOMIS TO SERVE AS VICE-CHAIRMAN OF THE GENERAL SERVICES COMMITTEE.
NONE
DISCUSSION/PRESENTATIONS
DEPARTMENTAL REPORTS:
Buildings & Grounds: Mr.
Parker briefly discussed the contents of the written report and departmental
activity that was placed in the General Services Committee’s mailboxes.
Mr. Waldbauer asked why the County would assist the YWCA
with the crow problem. Mr. Parker
and Mr. Schrader indicated that a Legislator inquired about the cost of a
mobile unit to help the YWCA. Mrs.
Tytler explained that the YWCA is in her district and was contacted by them to
ask for help. Mrs. Ttyler
indicated that the YWCA is unable to use the outdoor play space for their day
care because of the crows. Chairman
Daniels asked if we could buy a mobile unit and let people borrow it. Mr. Waldbauer suggested that we let the City know that we
will put it in next year’s budget. Mr.
Williams suggested that a process be in place for the use of the mobile unit.
Mr. Willcox thought that it should be up to Mr. Parker’s discretion.
MOTION BY MR. WILLIAMS – 2ND BY MR. SPAULDING TO PURCHASE
THE MOBILE UNIT WITH A HEALTH ORIENTATED PROCESS FOR ITS USE – ALL COMMITTEE
MEMBERS PRESENT VOTING IN FAVOR – MOTION PASSES:
A RESOLUTION WILL BE PREPARED.
Mr. Parker provided a brief overview of the Courthouse renovations. Most of the demolition is done. The County Clerk’s Office is ready but they have not moved yet. There is a building meeting tomorrow at 9:30a.m. at the Courthouse. Mr. Parker advised the Committee that Eminent Domain Procedure for the property located at 13-15 Elm Street has been started but does not know what the status is. Mr. Schrader indicated that he will be meeting with the Engineers to discuss the space study regarding the South Main Street properties. Mr. Parker commented that staff time continues to be a problem in the renovation of the Fire/Emergency Training Center behind the Cortlandville Fire Department on Tompkins Street. Mr. Parker discussed the NYS Power Authority step process. Mr. Willcox commented that he did not remember the gentleman from the NYS Power Authority mentioning a step process. Mr. Schrader indicated that he does not remember that either. Mr. Schrader indicated that he will talk to the NYS Power Authority about this issue.
Mr. Parker received the following requests:
1) The Cortland County Convention and Visitors Bureau would like County property at 37 Church Street to be on the Arts Trail. There will be 6 pieces of art displayed there. Mr. Willcox inquired about the liability. Mr. Suben said that the County should be careful of the liability issue. Mr. Schrader indicated that the County’s Insurance Company will just need to be put on notice. MOTION BY MR. HARTNETT – 2ND BY MR. WILLIAMS TO PERMIT THE CORTLAND COUNTY CONVENTION AND VISITOR’S BUREAU TO PARTICIPATE IN THE ARTS TRAIL AT 37 CHURCH STREET – ALL PRESENT VOTING IN FAVOR – MOTION PASSES
2) Leadership Cortland is planning to have a Chillabration and would like to use the parking lot at 37 Church Street and some of the County owned property at the Courthouse Park on March 1, 2008. MOTION BY DON SPAULDING – 2ND BY TOM HARTNETT TO PERMIT USE OF THE COURTHOUSE PARK PROPERTY OWNED BY THE COUNTY AND THE COUNTY OWNED PARKING LOT LOCATED AT 37 CHURCH STREET – ALL PRESENT VOTING IN FAVOR – MOTION PASSES.
Mr. Schrader advised the committee that OCM BOCES/NYSMEC owes the County money but an agreement needs to be signed to receive the money. Mr. Schrader said that the County can just sign the agreement or get an independent audit completed. Mr. Waldbauer thought that an independent audit would be a good idea. MOTION BY MR. WILLIAMS – 2ND BY MR. WILLCOX TO TABLE THE AUTHORIZATION OF THE AGREEMENT AND HAVE AN INDEPENDENT AUDIT DONE FIRST – ALL PRESENT VOTING IN FAVOR – MOTION PASSES
---------------------------------------------------------------
Information Technology: Mr. Corpora indicated that the IT Department is status quo and that a lot of the IT projects is following Mr. Parker’s staff. It is very important that the computers and phone lines are running. Mr. Loomis asked that Mr. Corpora provide an update of the shutdown at next month’s meeting.
---------------------------------------------------------------
Mr. Loomis advised the Committee that the Board of elections will be mandated to move to new electronic voting machines. Mr. Loomis will provide the committee with a publication from the NYS Board of Elections titled “Best Practices for the Implementation of Electronic Voting Systems (Facility & Physical Transportation Guidelines)”. Mr. Loomis asked Ms. Wyatt to copy and distribute the publication to the Committee. Among many issues this publication covers is the storage of the machines.
----------------------------------------------------------------
Mr. Schrader indicated that we are able to compensate with the DMV being at the Courthouse by working around it. Ms. Tytler indicated that the State DMV requirements for a new facility are such things as License plates storage. They do not provide input regarding lay out and design. Mr. Williams would just like to see this project go forward. Members of the Committee requested that the Engineers be invited to next month’s meeting to discuss the DMV space. Mr. Schrader indicated that he will invite them.
----------------------------------------------------------------
Mr. Schrader indicated that the District Attorney’s Office is split for the time being. Mr. Hartnett reiterated his position of the planned location of his office and would like more discussion regarding the time line. Mr. Schrader indicated that the time schedule will be discussed at the building meeting tomorrow.
The meeting was adjourned at 9:04a.m.