Personnel Committee

May 8, 2008 – 9:00 am

DRAFT MINUTES

 

Present:                      Larry Cornell , Chairman; Tony Piombo, Vice Chairman; Dan Tagliente, John Troy and Kathie Wilcox

Others present:          Scott Schrader , County Administrator; Mark Suben, County Attorney; Katrina Spicer, Secretary to County Administration; Annette Barber , Personnel Officer; Dennis Whitt, County Auditor; Bill Wood, Board of Elections; Jeremy Boylan, County Historian; Skip Chapman, Cortland Standard; Evan Geibel, Cortland Standard; and Eric Mulvihill, WXHC                               

Absent:                       Steve Dafoe and Sandy Price (excused)

Mr. Cornell called the meeting to order at 9:00 a.m

Mr. Troy moved adoption of the minutes of the April 10, 2008 meeting; seconded by Ms. Arnold.  All members voting in favor; none opposed; minutes approved as printed.

RESOLUTIONS:

BOARD OF ELECTIONS

1.                  Establish Account for HAVA Grant Funds, Cortland County Board of Elections – Mr. Troy moved adoption; seconded by Mr. Piombo.  Mr. Wood stated that this is what it is.  All members present voting in favor; none opposed; resolution approved.

2.         Local Law Amending Worker’s Compensation Program – Mr. Schrader announced that this resolution is being pulled from the agenda.  He stated that he needs more time to work on this.  He added that the research is more difficult than he anticipated. 

DISCUSSION:

1.         County Historian , Annual Report – Mr. Boylan distributed a copy of the County Historian 2007 Annual Report to all Committee members present.  He stated that if anyone has any questions after they have had a chance to look this over they can contact him.  He would be glad to answer any questions. 

2.         Vacancy Report, Annette Barber – Ms. Barber explained that the there was concern with the number of caseworker vacancies but the last vacancy will be filled on Monday.  She further explained that the Accountant vacancy has been advertised and the list for principal account clerk is being canvassed. 

3.                  Code of Ethics – Mr. Troy announced that there is not much to report in regards to this and added that he did received a copy of Cayuga Counties Code of Ethic.  Mr. Troy suggested setting up a meeting between Mr. McKee, Mr. Whitt, Mr. Schrader and himself to discuss this further.  Mr. Suben stated that the Cayuga County Code of Ethics is short and sweet.  He stated that there is a two page disclosure form and the code is affiliation based and not numbers based.  Ms. Wilcox inquired about a conflict of interest.  Mr. Suben stated that a conflict of interest doesn’t come from the Code of Ethics; it comes from General Municipal Law. 

4.         Storage Location, Voting Machines – Mr. Wood expressed that he is expecting the first delivery of the new voting machines by the end of this month.  He added that 10% of the machines are scheduled to be delivered at that time.  He also stated that the remaining machines are expected to be delivered by the end of July.  Mr. Tagliente inquired as to the amount of square footage needed for storage.  Mr. Wood stated that he would like as much as he can get.  He stated that he would be in need of room to check the machines on a monthly/bi-monthly basis.  He also discussed battery accessibility.  Committee members discussed there being a total of 31 machines being delivered.  Mr. Cornell inquired if Buildings & Grounds was aware of this.  Mr. Schrader and Mr. Piombo both stated that Buildings & Grounds was aware.  Mr. Schrader explained that three machines are being delivered the end of May.  He added that the bulk of the machines are not being delivered until the end of July.  Mr. Schrader stated that space will be available when the bulk of the machines are delivered.  Mr. Cornell discussed a climate controlled, secured area for storage.  Mr. Wood discussed the area for storage needs to be secured, controlled climate and be accessible.  Mr. Piombo stated that ultimately the storage can take place at DMV but for now this is just in the beginning stages of discussions.  Mr. Schrader stated that he is working on this and is likely to have a temporary solution.  Mr. Cornell stated that Mr. Schrader is on top of this.  Mr. Schrader stated that storage may be available at the Career Center on Main Street or at the Woods Property.

Mr. Tagliente made a motion to adjourn the meeting; seconded by Mr. Troy.  Mr. Cornell adjourned the meeting at 9:18 a.m.