March 10, 2004
Members: Kay Breed, Chair; Carol Tytler; Michael McKee;
Marilyn Brown; Dave Wern; Tamara Wyant; Scott Steve, Chairman of the Legislature
Others present: Ann Homer, Secretary to the
Legislature/County Attorney; Betsy Larkin, County Clerk; Annette Barber, Deputy
Personnel Officer; Scott Schrader, County Administrator; Larry Cornell
Absent: Scott Elston
Mrs. Breed called the meeting to order at 8:06 a.m..
Approval of Minutes – moved by Mr. McKee, seconded by Mrs.
Brown; all members in favor, none opposed; minutes approved.
- Authorize Increase, County Clerk’s Office, Application for Pistol
Permits. Mr. Wern moved adoption; seconded by Mrs. Brown. Mrs. Larkin
explained that this makes us consistent with other County Clerks in New York
State and this amount is allowable under law. Mrs. Larkin said that some
counties charge an additional administrative fee; she doesn’t know if that
is legal or not. Mrs. Larkin did indicate that we have a new camera, so we
can now take the photos for the pistol permits, which will bring in
additional revenue. All members voting in favor; none opposed; motion
Discussion of changing hours of the County Clerk’s Office. Mrs. Breed
inquired why she wanted to change the hours. Mrs. Larkin indicated because DMV
is open from 8:30 a.m. to 4:30 p.m., it would make her entire operation
consistent. The Courts have no problem with changing the hours. Mrs. Larkin
indicated that between 4:30 and 5:00 it is very slow. Mrs. Breed asked Mr.
Schrader why it was removed from the agenda. Mr. Schrader said it was
two-fold: there was a question about legality, which has been resolved; there
is also a question of standardized work hours throughout the County. This was
held up pending that discussion. Mrs. Breed asked how long it would be before
it was addressed. Mrs. Schrader indicated that there is a survey by Buildings
and Grounds, which includes work hours, and he anticipates that information
being available in about two weeks.
Vacancy Report, Personnel-Civil Service Office. Mrs. Barber distributed the
March vacancy report. Mrs. Barber indicated that this reflects the activity as
of March 1 and Mr. Schrader can address what he has approved since then. She
also updated the committee about some positions that have been filled or are
in the process of being filled. Mrs. Breed asked about time lags that were
reflected in the February report – the lag being between the time the
request to fill was submitted and the time the positions are approved to be
filled or filled. Mr. Schrader explained that some of them are because the
positions have to be evaluated, some positions require further information
from department heads, etc. In many occasions, he evaluates the duties and
responsibilities of the positions before he will give approval to fill. Mrs.
Breed asked if the departments of a whole are being evaluated – or how the
evaluation is being done. She indicated that the committee would like to see
more information on how the positions/departments are being evaluated and the
levels of need for positions; and how the decision to fill/not fill a position
are done. Mr. Schrader indicated that the departments must complete a
"report" when they request a position being filled. Many times this
report reflects caseload information. Mrs. Breed asked Mrs. Brown how she
feels about needing more information. Mrs. Brown said that she feels there
should be more information. Mrs. Breed said the committee chairs should at
least be receiving the report the department completes. Mrs. Brown and Mrs.
Breed feels there should be the opportunity to at least discuss each position.
Mr. Wern said he agrees and disagrees. His disagreement is that this is how
departments have, in the past, lobbied with legislators to get positions back.
Mr. Wern does feel the Legislators should be informed. Mrs. Breed said that
the Legislators should be aware of the impact; she is being asked questions
and she feels that at least the chairman of the committee should be informed
so he/she knows what is going on. Mrs. Breed clarified that this is not to
supercede what the Administrator is doing, but is for informational purposes,
so the Legislators know what is going on. Mrs. Breed is asking for information
beforehand and not to keep the Legislators in the dark.
Discussion of Rule Changes. Mrs. Breed distributed the approved position
description for the County Administrator. Mrs. Breed clarified that the
committee members have received the "work in progress" job
description for the County Administrator as well as a double-spaced version of
the Rules. She clarified that the County Administrator’s position
description needs to be amended to provide for consistency. Nothing major has
been removed, but the information has been incorporated from the job
description and the local laws. Mrs. Breed discussed the changes that have
been discussed to date. Mrs. Breed ask the committee if anyone had any
thoughts on where they would like to go on these. She asked the members to
give us input. Committee jurisdictions is one area we need to look at. Mrs.
Breed asked for comments to be e-mailed to Ann Homer before the subcommittee
meets on March 23rd. Mr. Wern is concerned about the
"lag" between December 31 and January 8. This is addressed in Public
Officers’ Law. Mr. Wern has some suggestions about the authority of the
chair – particularly in relation to introducing resolutions—he is
concerned that the body could get stuck on the Chairman’s agenda and not on
the members’ agenda.
The meeting adjourned at 9:05 a.m.