Personnel Committee
October 13, 2004
8:00 a.m.
DRAFT Minutes
Members: Kay Breed, Chair; Carol Tytler; Marilyn Brown; Dave Wern; Tamara Wyant
Others present: Ann Homer, Annette Barber, Bob Howe, Ric VanDonsel, Rob Corpora, Elizabeth Larkin, Brian Libatore
Absent: Michael McKee (contacted the committee, absent due to house fire in Cincinnatus), Scott Elston, Deputy Chair
Mrs. Breed called the meeting to order at 8:05 a.m.
Mr. Wern moved adoption of the minutes; seconded by Mrs. Brown. All members voting in favor, minutes approved as printed.
RESOLUTIONS
2. Authorize Agreement, NTS Data Services, LIC (Board of Elections) – Mrs. Brown moved adoption; seconded by Mr. Wern. Mr. Howe explained that the resolution that is before the committee is the cost of services without the poll book because it was thought that the poll book could be done in house. Mr. Corpora explained that Data Processing could print the books, however, we do not have the ability to bind the book. The committee felt that we could purchase a binding machine to have in house for less than the company would charge for binding. Mr. Howe would prefer that we have NTS do the books, as this would place an additional responsibility on the Data Processing Department. Mr. Corpora asked what the cost would be to have the books done by NTS. Mr. Howe explained that the difference between Cortland County doing the books and NTS would be about $500 more per election (11 elections). Mr. Howe does not want to have any glitches because everything is so time sensitive around this issue. There are 42 election districts in a general election, so there are 42 books at a minimum. There are often multiple books for each election district (e.g. Virgil is split in to 3 books). Mr. VanDonsel indicated that during the election season, there is a critical time crunch in order to allow as many people to register as possible in accordance with Election Law. Mr. Wern believes that it makes sense to have NTS continue doing this. Mr. Corpora indicated that binding is time consuming and he does not have the staff to support this function in additional to all of his department’s other responsibility. Mr. VanDonsel indicated that this would involve at least three (3) elections per year. Mr. Howe indicated that he has prepared a resolution showing NTS doing the printing. Mrs. Brown asked how much the previous agreement was. Mr. Howe indicated that the total agreement has increased $1,100 over the life of the new contract. Mr. Wern moved to accept the substitute resolution; seconded by Mrs. Tytler. All members voting in favor; none opposed; revised resolution adopted.
DISCUSSIONS/PRESENTATIONS:
1. Vacancy Report – Annette Barber –Personnel/Civil Service – Mrs. Barber distributed the new vacancy report. The HVAC tech has been approved and advertised. They are trying an alternative work week schedule for the Medical Typist. Mrs. Tytler asked what was happening with the Superintendent of Highways. The response is that interviews are being conducted this week. Mrs. Brown asked about the status of Personnel Officer. Mrs. Barber indicated that the question should be asked of Mr. Schrader as the applications are not in the Personnel Office as there is a conflict. Mrs. Tytler asked about the Speech Language Pathologist. She asked if we would have a cost comparison as to whether the contract has been more cost productive as opposed to filling the position. The question will be asked as Health Committee. Ms. Wyant asked about the certification for the Sheriff’s Department staff. Mrs. Barber explained the certification process and offered to show Ms. Wyant the process in the office.