Highway Committee

September 2, 2004

8:30 a.m.

DRAFT Minutes

Present were: Paul Allen, Chairman; John Steger, Vice Chairman; Larry Cornell; Merwin Armstrong, Scott Elston; Steve Dafoe; Dan Tagliente, Scott Steve, Chairman of the Legislature

Others present: Ann Homer; Don Chambers; Joe Eggleston; Bob Buerkle, Diane Bean, Davy Jones, Eric Mulvihill

Chairman Allen called the meeting to order at 8:30 a.m.

Mr. Cornell moved the adoption of the minutes of the August 5, 2004, meeting; seconded by Mr. Armstrong. All members voting in favor; none opposed; minutes approved.

2. Approve Contract for Engineering, Main Street/Page Green Road, Highway Department. Mr. Armstrong moved adoption; seconded by Mr. Cornell. Mr. Buerkle indicated that a selection process was conducted off a list of 15 received last year for Federal aid projects; they were scored on a grid; Om Popli Engineering from Rochester has been selected. Mr. Dafoe asked where they were from and if we had worked with them before. Mr. Buerkle indicated they are from Rochester and we have worked with them before; they also come highly recommended. All members voting in favor; none opposed; resolution adopted.

3. SEQR Landfill Permit Modification, Highway Department/Landfill. Mr. Cornell moved adoption; seconded by Mr. Armstrong. Mr. Chambers explained this is to allow us to increase our allowable tonnage to 44,500 tons annually to take care of any future tonnage that we may see coming in to the Landfill. We are averaging 23,000 to 24,000 tons at this point. This would basically take care of our permit needs well in to the future. All members voting in favor; none opposed; resolution adopted.

4. Amend 2004 Budget Recognizing Insurance Recovery, Highway Department/Recycling. Mr. Cornell moved adoption; seconded by Mr. Elston. Mr. Schrader indicated that we have met with the claims adjuster and we have been able to secure another half million dollars of insurance reimbursement. The contract with the adjuster calls for him to receive a percentage of that for his services; this amends the budget to pay the additional money to the adjuster. The adjuster receives 4% - to date he has received $40,000. All member voting in favor; none opposed; resolution adopted.

5. Approve Contract for Recycling Broker, Highway Department/Recycling. Mr. Tagliente moved adoption; seconded by Mr. Cornell. Mr. Chambers indicated that the grant requires this service. He has met with one broker already who provides this services for other northeastern municipalities; they have a service base and sell more volume than we sell here. Getting on board with a firm that has national/international connections will be beneficial to the County. We will see a much better market for our recyclables. They will handle the transportation; we won’t have to worry about collecting money from mills; they pay us in the first instance and the broker gets paid from the mills. They charge $5.00/ton, but Mr. Chambers believes we will see an increase in what we sell. This could possibly increase our revenue. Mr. Allen believes this will result in a cost savings for the County as opposed to the full-time staff position we have had in the past. Mr. Chambers indicated that the transportation cost is included in the fee that we will be charged by the contractor. All members voting in favor; none opposed; resolution adopted.

Mr. Cornell moved that we block the next four resolutions and consider them together; seconded by Mr. Armstrong. Chairman Steve asked if we would ask the low bidder where the materials are being purchased. The response is that in passing, we can ask that question. Mr. Chambers indicated that we can give the local suppliers the name of the low bidder as well. Chairman Steve said that we need to pay attention to the reinvestment dollars as well. All members voting in favor; none opposed; resolutions 6 through 9 adopted.

6. Award Recycling General Contractor Contract, Highway Department/Recycling.

7. Award Recycling Plumbing Contract, Highway Department/Recycling

8. Award Recycling Electrical Contract, Highway Department/Recycling

9. Award HVAC Contract, Highway Department, Recycling

 

1. Fill Airport Maintenance Worker. Mr. Allen indicated that Mr. Post has left the County; the posting has gone out for the position. Mr. Allen asked how long we have to wait before the applications can be reviewed and a position hired. Mr. Eggleston explained that the position is a tested position, so whomever is hired will be provisional. Mr. Eggleston reviewed the hiring process with the committee. Mr. Eggleston has temporarily assigned to the airport, so there is coverage. The individual who has been assigned is an MEO I and he is more than capable to cover the position. Mr. Allen asked Mr. Jones if he had meant the employee temporarily assigned. Mr. Jones indicated he had and he seems to be a good guy.

 

2. Mr. Allen asked for committee consensus to send out the bids for MH-1. Mr. Elston asked if the "right of refusal" issue has been resolved. Mr. Schrader indicated yes and he has been working with C&S about the development of the airport versus just management of the airport to see if we can’t get better development of the airport from the employment and service standpoint. Mr. Schrader is hoping that we can have an RFP developed by the end of the month; contingent upon C & S getting him the information.

 

3. Tipping Fees/2005. There was a meeting with Barton and Logudice, our consultant for the landfill/solid waste issues. They recommend that we keep the tipping fees at $60.00/ton but allow a contract rate for commercial haulers of $45.00/ton with the stipulation in the contract that all of their trash be brought to our facility in order to get the reduced rate. Mr. Cornell said it sounds good but how do you police that all of the garbage is coming in to the landfill. Mr. Tagliente indicated that he feels this will penalize the average citizen who brings his trash to the landfill. How much more are we going to get from residents. Mr. Chambers indicated that less than 20% comes from residents coming in to the landfill. Mr. Tagliente feels that the commercial haulers must agree to the 100% coming to the landfill. Mr. Dafoe asked if the $45.00/ton will cover our operational costs. Mr. Allen indicated that Barton and Logudice has a formula they work with regarding this issue. Mr. Dafoe asked if the goal is to fill up the landfill as quickly as possible. Mr. Cornell would like to see the figures to which Mr. Allen has referred. Could we just do $50.00/ton for everyone? Mr. Chambers indicated that commercial haulers bring in 81 to 82% of the trash to the landfill. Mr. Allen will put together a cost analysis for the next committee meeting. Mr. Tagliente indicated that in the analysis, Mr. Allen should also address the projected life of the landfill. Mr. Tagliente said if you are going to decrease the life of the landfill, how much is it going to cost to build a new cell? Mr. Chambers indicated that the current plan is to build on the current cell. It is a multi-million dollar investment. Mr. Chambers indicated that we have about 8 years let on the current cell as we are currently functioning.

 

4. Track Loader/Auction Item. This item will be sent to auction.

 

5. Fall Amnesty Day. Mr. Allen was approached after the CTVs meeting by a Highway Superintendent from Mr. Armstrong’s area indicating that he felt that two amnesty days per year is a bad idea. Other municipalities have indicated that they want two amnesty days. Mr. Allen explained that that economic impact to the County is substantial. Chairman Steve indicated that if you do one a year, people are expecting that and know when it is. He feels that one a year is adequate and it should be in the spring after the winter. He feels that is more than reasonable. Mr. Elston moved that there be two amnesty days per year; seconded by Mr. Armstrong. All members voting in favor except Mr. Dafoe, Mr. Allen, Mr. Steger, Mr. Cornell, and Mr. Tagliente voting no. Motion fails. Mr. Elston moved that we have one amnesty day per year in the spring and allow it to be two-days; seconded by Mr. Cornell. All members voting in favor except Mr. Tagliente and Mr. Dafoe opposed; motion adopted.

   6.    Underground utilities on South Main Street. The cost of Main Street Project would be increased by a couple of million dollars, non-reimbursable, to run the utilities underground.

Without objection, the meeting adjourned at 9:28 a.m.

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