April 5, 2005 – 8:30
Members present: John Steger, Chairman; Paul Allen; Danny
Ross; Dan Tagliente; Tom Hartnett; Mike McKee; Scott Steve, Chairman of the
Others present: Ann Homer; Scott Schrader, County
Administrator; Brian Parker, Buildings and Grounds Supervisor ; Eric Mulvihill
Absent: Steve Dafoe
Chairman John Steger called the meeting to order 8:42 a.m.
Mr. Allen moved adoption of the minutes of the March 1, 2005,
meetings; seconded by Mr. Ross. Mr. McKee asked that he be reflected as
"Excused" for the March meeting, as he was in Albany with Soil and
Water. Consensus was that was fine. All members voting in favor; none
opposed; minutes approved as .
- Abolish/ Create, Buildings and Grounds Department (Building Maintenance
Foreperson/ Assistant Buildings & Grounds Supervisor) – Mr. Allen
moved adoption; seconded by Mr. Ross. Mr. Schrader indicated that there has
been some restructuring in the Buildings and Grounds Department to better
utilize the positions. This is evidenced with the change from Cleaner to
Custodian. The desire is to improve the abilities and knowledge of the
individuals in B & G. We have advertised the Foreperson position twice;
the candidates who have applied do not have the qualifications and
attributes we are looking for. They have some attributes but are not the
ideal candidates. Settling for someone less than ideal is not the best idea
for this department. There are increased responsibilities being assigned to
the department which are broadening the scope of the departments. We need an
individual with significant supervisory experience as well as experience in
the trade so that the individual can assist Brian in managing the
department. This conversation was originally held with committees in 1991
and Brian indicated that he received no support at that time. Mr. Schrader
indicated that the real issue now with this position is the salary. The
$32,000 salary is now going to get us the supervisory experience that we
need. This position would be non-union; the Foreperson is currently union.
This would be competitive. His recommendation is that the position be
established with a starting salary (low end) of $36,000. Mr. Parker is a
Grade F, with a salary of $25,000 to $36,700. Mr. Parker is making more than
that. Mr. Schrader indicated that the Management Compensation Plan needs to
be overhauled completely, but he believes that a salary of $36,00 would be
appropriate, with the Grade and Salary range to be ironed out through
Management Compensation. Mr. Allen asked if there is any possibility of
getting a licensed electrician for this position. Mr. Schrader indicated
that it would be nice, but he is not certain that we want to restrict the
position description/specification that much, as you will eliminate
qualified candidates who may not have licensure in a particular practice.
Upon approval, this position will be advertised, and hopefully we will get a
candidate who has the experience that we are looking for. Mr. Steger asked
if the Recycling Program will come under this department as well. Mr.
Schrader indicated that it would under the current configuration. All
members voting in favor; none opposed; resolution adopted.
- Accept Proposal/ Authorize Agreement, Buildings and Grounds (Water
Treatment Boilers) – Mr. Tagliente moved adoption; seconded by Mr. McKee. All
members voting in favor; none opposed; resolution adopted.
Review Potential Goals and Objectives – Mr. Parker reviewed the list of
potential goals and objectives that was attached to the agenda. The NYSERDA
Energy Audit is a "cost plus" so he does not know where the
committee wishes to go. Mr. Parker indicated that the Court Security may be
encompassed in the possible combination of the Court Systems. Mr. Parker feels
that the other issues may be addressed in the variety of programs that are
going on both in front and behind the scenes. Chairman Steve indicated that
Mr. Schrader will be discussing the Court consolidation plan with the Common
Council at a workshop tonight at 5:30 p.m. All members are invited to attend.
Chairman Steve indicated that his feeling is the City does not want to make a
commitment unless they know the County will commit the space. The County may
not want to commit the space until the City makes a commitment to move. Mr.
Schrader suggests that this committee endorse the project to combine the Court
Systems. This would give the City a good feeling that this is not something
that will fall on its face if they move forward. Mr. Allen moved that we
support the project and that the B & G committee pass it on as a general
resolution that the Legislature as a whole would vote on. Chairman Steve
indicated that the next issue would then be where is DMV is going to go. A
good dialogue needs to happen about where is DMV going to go. If a resolution
goes to the floor, the members will want to see the whole plan and know the
cost factor. Mr. Parker indicated adopting a resolution on the floor at this
time will have a domino affect and each move will affect the entire project.
Mr. Allen said he feels in order to have the City feel comfortable to buy in
to the project, we should show them that we are serious about the project.
Chairman Steve indicated that if this committee approves the concept, that
will give the City the indication that project is supported. The committee
could endorse the concept that if the City takes the space, it makes sense to
move DMV out of the building. If the City doesn’t take the space, it make
not make sense to move DMV out of there. Mr. Allen withdrew his original
motion. Mr. Allen moved that the B & G Committee endorses the proposal
that City Court be relocated in the County Court House; seconded by Mr. Ross. All
members voting in favor; none opposed; committee motion adopted.
Mr. Schrader indicated that the goals and objectives mentions
security in the COB. We are in the process of identifying a better way to
provide security in the COB, particularly given a situation that occurred in the
last month that have made staff feel uncomfortable. We are in the process of
getting proposals for providing better security; this may mean relocation of
certain departments and certainly security for the building.
Mr. Allen feels that the goals and objectives should be
broken down better. For example, expanding on the "review space
requirements" to itemize all the benefits we are looking to get -–e.g.
better flow for DMV, better service for the Court system, etc. He feels this is
what we are doing to accomplish the goals. Mr. Parker explained that that is
what he means by the domino affect. Mr. Allen indicated that this will be used
to develop a larger document to set goals and objectives for the County so he
feels it should be broken down. Mr. Parker indicated that we have 1990, 2000,
and 2001 space studies. Mr. Allen feels that is fine but it is not a goal and
objectives. He wants a breakdown of specific goals (e.g. moving of prisoners).
Mr. Tagliente feels this is a general concept – if you want specifics do a)
locate all courts in Court House; b) move DMV, etc. Mr. Allen feels we should
have specifics – he feels moving DMV is a means to an end – the end is
making DMV more profitable and efficient. Chairman Steve indicated that this
detailed conversation needs to be held. He does not feel that it should be
outlined at this time. Mr. Allen wants more specific and thorough listings of
what we want to do. This list is not acceptable to him in its current format.
Chairman Steve asked Mr. Parker to compile a further detailed list with the
understanding that this is an ever-changing list. Mr. Allen feels Mr. Steger
should review and approve Mr. Parker’s list. Mr. Steger will meet with Mr.
Parker to review the list. Members should e-mail ideas to Brian and then he and
Mr. Steger will review the list.
Proposal Bell and Spina – Mr. Parker explained that this is to resolve the
301 lighting problem. A new set of bulbs have been ordered and we will try
those before we go further.
Departmental Report – Mr. Parker reviewed the Departmental Report which
was attached to the agenda packet. Mr. Schrader indicated that our facilities,
except the landfill, withstood the weekend storm/water rather well. At the
landfill, the leachate tanks/pumps had to be shut down because there was no
way that we could haul. This means that the landfill itself is holding the
leachate. This is acceptable under DEC regs but this can break out the sides
of the landfill and erode the containment. Also, less likely, if there were a
rupture, it could rupture the liner and put the leachate in the groundwater.
This is highly unlikely. I’m guessing we are hauling the leachate today.
There was a lengthy discussion on the direct leachate line – and options –
through McGraw or directly to the Wastewater Treatment Plant.
4. Gas & Electric Procurement – Mr. Schrader
reported that our contract ends the end of this month with NYSMEC. We have
received information from NYSMEC. They will be submitting resolutions out in
the near future with municipalities who wish to continue with NYSMEC. The
County is a partner with MEGA, which is a cooperative for energy and they
charge no administrative fees as NYSMEC does. He is evaluating the proposals
to see which is most beneficial for the County. The other option is to go
out on our own and he does not recommend that we do this. We may need a
special Buildings and Grounds Committee meeting to authorize a contract with
one of the organizations effective May 1. Mr. Schrader has a meeting next
week, which will provide further information. Mr. Allen indicated that Mike
Lane spoke at a GEC meeting about something Tompkins County did a year or so
ago that saved them money. Mr. Schrader indicated that is probably reference
to going with MEGA. Mr. Schrader is reviewing several alternatives. His main
goal is to ensure we have electric and gas as of May 1.
The meeting adjourned at 9:30 a.m.