Highway Committee

July 7, 2005 at 7:30 am

DRAFT MINUTES

Committee Present: Paul Allen, Chairman; John Steger, Vice Chairman; Merwin Armstrong, Larry Cornell, Scott Elston – ABSENT: Dan Tagliente & Steve Dafoe

Others Present: Scott Schrader, Angie Wyatt, Don Chambers, Dave Hicks, Bob Buerkle, Wendell Buckman & John Donohue from Barton & Loguidice, Brian Liberatore, Steve Muca, Betty Ann Pitman, Kate Edinger

The meeting was called to order at 7:40a.m. by Chairman, Paul Allen

 

MOTION TO APPROVE OF THE MINUTES OF THE JUNE 2, 2005 MEETING MADE BY SCOTT ELSTON – 2ND BY LARRY CORNELL – ALL VOTED IN FAVOR - PASSED

RESOLUTIONS:
  1. Award Leachate Transportation, Highway Department/ Solid Waste – MOTION BY LARRY CORNELL – 2ND BY SCOTT ELSTON – ALL VOTED IN FAVOR – PASSED

    2. Discussion/Justification: Don Chambers advised the Committee that the Leachate Contract amount increased 50% from the prior contract. This will represent $30,000 over what was originally budgeted. One sit filtration and installation of a pipe line was briefly discussed.

  2. Award Material Bid, Highway Department – MOTION BY LARRY CORNELL – 2ND BY JOHN STEGER – ALL VOTED IN FAVOR – PASSED

    3. Discussion/Justification: This is for an Aluminum Plate Structure. There was only one bid and the work will be done in-house.

  3. Amend Budget/ Transfer Funds, Highway Department – MOTION BY SCOTT ELSTON – 2ND BY MERWIN ARMSTRONG – ALL VOTED IN FAVOR – PASSED

    4. Discussion: NONE

  4. Authorize Amendment to Change Estimated Expenditure for NYSDOT, Snow/Ice
  • Control Agreement, Highway Department – MOTION BY LARRY CORNELL – 2ND BY SCOTT ELSTON – ALL VOTED IN FAVOR – PASSED
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              Discussion/Justification: This amendment was necessary due to the severity of the winter and the high cost of fuel during the 2004/2005 season.

    1. Transfer Funds, Highway Department – MOTION BY LARRY CORNELL – 2ND BY SCOTT ELSTON – ALL VOTED IN FAVOR – PASSED

      2. Discussion/Justification: Additional personnel costs are needed that was not originally anticipated.

    2. Authorize Purchase of R.O.W., Highway Department – MOTION BY LARRY CORNELL – 2ND BY SCOTT ELSTON – ALL VOTED IN FAVOR – PASSED

      3. Discussion/Justification: The acquisition of 4 parcels for the Right Of Way is required to replace a large culvert on Divers Crossing Road in the Town of Marathon.

    3. Landfill Survey Space Study, Engineering Agreement, Highway Department – MOTION BY SCOTT ELSTON – 2ND BY MERWIN ARMSTRONG – ALL VOTED IN FAVOR – PASSED

              Discussion/Justification: A Landfill Survey Study is required by the NYSDEC to be performed annually.

    DISCUSSIONS/PRESENTATIONS:

    1. Landfill Open to haulers on Saturday – It has been requested that haulers be permitted to use the Landfill on the Saturday that it is opened. Presently, only private residents are allowed to use the Landfill. This request would be for the summer months only. If it becomes a staffing issue then it would be re-visited. COMMITTEE ACTION: MOTION BY SCOTT ELSTON – 2ND BY LARRY CORNELL TO PERMIT HAULERS TO USE THE LANDFILL ON THE SATURDAY PER MONTH THAT IT IS OPEN FOR A TRIAL BASIS OF 3 MONTHS. ALL VOTED IN FAVOR - PASSED
    2. Little York Lake Dam Study- Consultant’s Draft – Wendell Buckman and John Donohue from Barton & Loguidice distributed the "Dam Condition Report For Little York Dam" and gave a brief oral presentation to the Committee. The greatest concern of Committee Members would be the cost for the Little York Dam. Mr. Buckman and Mr. Donohue suggested that the County prepare a pre-disaster mitigation plan and then get in line to receive funds from the federal government. They further suggested that the County request "member item assistance" from our US Senators or Congressman. The "Dam Condition Report For Little York Dam" is available for review in the County Administrative Offices.
    3. Little York Lake Road Drainage – WILL BE ON THE AUGUST AGENDA
    4. Little York Lake Road – Additional R.O.W. – WILL BE ON THE AUGUST AGENDA
    5. 10-Yr. Capital Improvement Program Funding – Bob Buerkle distributed the Life Cycle Improvement Program totals. Bob informed the Committee that our roads and infrastructures are old and are in need of repair. This will eventually become a safety issue as the roads become rougher. 70 years or better exhausts their life cycles and then the roads may have to be closed. This would be a pro-active plan to spread over 20 years. Paul Allen commented that no one from the Highway Committee is on the Budget and Finance Committee. They are mostly City residents. The Committee would like this issue to go before the Budget and Finance Committee and have Bob Buerkle present at that time.
    6. Highway Department Equipment Replacement Plan – Dave Hicks provided a replacement schedule for heavy equipment. Dave indicated that there would be a revenue lien for equipment that we sell at the Bockway or Lansing auctions. Any trucks sold at the Brockway auction would be sold with a 10% commission. A Brockway Museum is going in at the old AB Brown building on Rte. 11. It was suggested that the County donate the 1946 Small Stake Truck to the Brockway Museum with the County logo on it, in lieu of paying the 10% commission for the other Brockway trucks that are sold at the auction. COMMITTEE MOTION BY LARRY CORNELL – 2ND BY SCOTT ELSTON – ALL VOTED IN FAVOR TO DONATE THE 1946 SMALL STAKE TRUCK TO THE BROCKWAY MUSEUM – ALL VOTED IN FAVOR – PASSED

      7. Scott Schrader advised the Committee that this schedule is aggressive because we haven’t replaced heavy equipment in years. The consensus of the Committee is to send this heavy equipment replacement schedule to the Budget and Finance Committee meeting for their review. The Committee would further request that Dave Hicks be present at the Budget and Finance Committee at that time.

    7. Boys Scouts camp at Airport – Steve Muca requested that the Boy Scouts be permitted to have a camp at the Cortland County Airport on October 14, 15, & 16, 2005. The Committee consented to the request contingent upon FAA requirements and the County’s insurance requirement.
    8. Amnesty Day Information – Don Chambers provided a schedule for Amnesty Week which will be held May 16-20, 2005. Comments were made that the City gets free tire disposal and free trash dumping but will not go along with the recycling the County would like to do. The City would consider using the recycling plan with a reduction in their tipping fee. The City has made reference to County’s Recycling Plan as being confusing and difficult for City residents to understand. Members of the Committee feel that since City residents pay County taxes services provided by the County also benefits the City residents. What is good for the County is good for the City and what is good for the environment is good for everyone. After discussion of the County’s Recycling Program and since voluntary compliance is not working, the Highway Committee would like Flow Control issue on next month’s agenda. Scott Schrader will provide a Flow Control draft for review.

     

    The meeting was adjourned at 9:51a.m.

    Minutes Prepared by Angie Wyatt, Secretary to Scott Schrader

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