Buildings & Grounds Committee
March 1, 2005 – 7:30 a.m.
Draft Minutes
Members present: John Steger, Chairman; Steve Dafoe, Vice Chairman; Paul Allen; Danny Ross; Dan Tagliente; Scott Steve, Chairman of the Legislature
Others present: Ann Homer; Dave Hicks, Fleet Supervisor; Scott Schrader, County Administrator; Brian Parker, Buildings and Grounds Supervisor
Excused: Tom Hartnett
Absent: Mike McKee
Chairman John Steger called the meeting to order at 8:39 a.m..
Mr. Tagliente moved adoption of the minutes of the February 17, 2005, and February 1, 2005, meetings; seconded by Mr. Ross. All members voting in favor; none opposed; minutes approved as printed .
Resolutions:
1. Abolish/ Create, Buildings and Grounds Department (Cleaner/Custodian) – Mr. Ross moved adoption; seconded by Mr. Tagliente. Mr. Schrader indicated that this is the movement to replacement the Cleaner positions when they become vacant. All members voting in favor; none opposed; resolution adopted.
2. Accept Bid, Authorize Purchase, Buildings and Grounds (Skid Steer Loader) – Mr. Hicks was present to explain the bidding process and results. There was only one bidder on a Bobcat.. The price came in at $42,357 with a trade or no trade price of $46,357. The bidder met all specifications. The old Bobcat from the 1980’s. This was bid with a 96" snow blade and 84" snowblower and an 84" angle broom. The estimated delivery date is 60 days. This can be used for other functions that just snow removal. This can also be used as a fork lift. Mr. Schrader recommends changing the resolution to $46,357. Mr. Tagliente moved to purchase without trade in; seconded by Mr. Ross. All members voting in favor; none opposed; resolution adopted.
Discussion Items:
1. Proposal for Integrated Water Management- Boiler treatment – Mr. Parker explained that this is became of the problem with the boiler at the Court House. The proposal is $150.00 for 8 months with this company. This is required so the boilers don’t scale up. The current chemical supplier doesn’t seem to know what they are doing with this project. The cost is $1,200 for the remainder of the year, and it includes the chemicals. Mr. Parker will bring a resolution to the next meeting.
2. Permission for wedding – Courthouse park – Mr. Parker read a letter that was received requesting permission to use the Court House Park in September for a wedding from a Jordan DeCarlo. Mr. Parker indicated that the portion of the park they want to use is actually City property. Mr. Parker will send this back to the City of Cortland, since this is their property.4. Departmental Update – The department update was attached to the agenda. The committee had no questions on the report. Mr. Schrader indicated that the Building Maintenance Foreman position was advertised. Mr. Schrader and Mr. Parker reviewed the application; Mr. Parker interviewed. The position is going to be re-advertised.
5. Goals/Committee members input/ideas – Mr. Steger indicated that the Majority Leader had a meeting with all committee chairmen. He asked for all goals. Mr. Steger is looking for ideas from the committee members for goals for the remainder of the year. This is in addition to the space study at the Court House and the possible move of DMV. Mr. Ross said we should contact NYSERDA to see if they will come in and do an energy audit. Mr. Allen asked who is scheduling for Dwyer Park. Mr. Schrader indicated that CRT is scheduling events. Mr. Allen said perhaps that Buildings and Grounds should be scheduling pavilions, etc. at Dwyer Park. Mr. Schrader indicated that the Highway Department is scheduling other areas of Dwyer Park than the main Pavilion. Due to the conflict with the production schedule, CRT will be scheduling the Pavilion. Mr. Steger asked if we can lease the entire facility (Pavilion) to CRT. Mr. Schrader indicated that the County Attorney’s office is looking in to the Home Rule request for a long-term lease to CRT of the Pavilion. The RFP for vendors at Dwyer Park will be going out later this month. Mr. Tagliente feels we should do something with the hallways in the next couple of years as to replacing the tiles. Mr. Parker indicated it would be $13,000 to abate the entire hallway in the first floor or $5,000-$6,000 to abate certain spots. This does not include installing new tiles. Chairman Steve indicated that we should look at and evaluate the location of all the offices in this building to see if space can be better utilized – such as placing all of DSS on the first floor. We need to evaluate moving departments around, as it could be beneficial for everyone. Mr. Parker indicated that he believes we should extend the bus stop to the parking lot instead of the mud spot; along the ramp, there is water infiltration in to the wing; perhaps we could solve it by concreting the gravel area there.
The meeting adjourned at 9:14 a.m.