April 13, 2006 at 7:30 am
Members: John Troy, Vice Chairman; Sean Clark, John Daniels, Danny Ross, Dan Tagliente, Newell Willcox
Others Present: Marilyn E. Brown, Chairman of the Legislature; Scott Schrader, County Administrator; Kay Breed, Legislator District 13; Sandy Price, Legislator District 19; Carol Tytler, Legislator District 3; Richard Van Donsel, County Attorney; Katrina Spicer, Secretary to Administration; Donald Ferris, County Treasurer; Carolyn Kennedy, Deputy County Treasurer; Eric Mulvihill, WXHC; Jeremy Boylan, Cortland Standard; John Carroll
Absent: Ron VanDee
Mr. Troy called the meeting to order at 7:34 a.m.
Mr. Tagliente moved adoption of the minutes of the March 16, 2006 meeting;
seconded by Mr. Daniels. All
members present voted in favor; none opposed; minutes approved as printed.
Budget and Finance Committee Resolutions:
Authorize Agreements, Cortland County (1890 House Museum and Historical
Society) – Mr. Tagliente moved adoption; seconded by Mr. Ross.
All members present voted
in favor, none opposed; resolution approved.
– Mr. Tagliente moved adoption;
seconded by Mr. Daniels. Mr.
Schrader explained that the differences in proposals were the marketing
components. He added that of the
two firms interviewed, Haroff is able to reach an increased number of people in
advertisement. Mr. Schrader
discussed that Haroff has a 10% buyers premium, are able to take credit card
payments for deposits and have the capabilities for Internet bidding.
He added that they have quite a following and with the buyers premium
there will be no cost to the County. Mr.
Ferris discussed that both the firms interviewed have good reputations and added
that Haroff has a better track record with property tax foreclosures.
He additionally discussed that the other company has a good track record
with surplus equipment auctions and they have spoken with Highway Department
regarding this. Mr. Ferris
recommended that this be looked into instead of hauling the surplus highway
equipment to Lansing. All
members present voted in favor, none opposed; resolution approved.
Mr. Troy introduced the Consent Agenda and asked if there were any items to pull and discuss.
Chairman Brown requested that Consent Agenda Item Nos. 8 and 9 be removed and acted upon separately.
Mr. Clark moved adoption of the
Consent Agenda, with the exception of above-mentioned items (Consent Agenda Item
Nos. 8 and 9) being removed; seconded by Mr. Daniels.
All members voting in favor; none
opposed; consent agenda adopted.
Chairman Brown requested the Consent Agenda Item Nos. 9 and 10 be removed instead of Consent Agenda Item Nos. 8 and 9 to be acted upon separately.
Mr. Tagliente made a motion to reconsider adoption of the Consent Agenda, with
the exception of above-mentioned items (Consent Agenda Item Nos. 9 and 10) being
removed; seconded by Mr. Daniels. All
members voting in favor; none opposed; reconsideration of the consent agenda
from Health Committee:
3. Amend Resolution 95-06 Authorize Contract – Jean B. Heady
4. Amend Agreement/Amend Budget – J. M. Murray Center, Inc.
Referred from Highway Committee:
5. Landfill Purchase (Tractor) Highway Department Equipment
6. Landfill Purchase (Several) Highway Department Equipment
Referred from Judiciary & Public Safety Committee:
7. Amend 2006 Budget – Division of Criminal Justice Services – WMD Grant – FY’03
8. Amend 2006 Budget – Division of Criminal Justice Services – WMD Grant – FY04
Pulled to be acted upon separately
10. Pulled to be acted upon separately
Human Services Committee:
Amend Budget Area Agency on Aging/RSVP
Referred from Personnel Committee:
Create Temporary Senior Account Clerk-Treasurer’s Department
Creating the Offices of the Majority Leader and Minority Leader with
Two-Year Terms of Office
entered the meeting.
NON -CONSENT AGENDA:
Authorize Consultant/Agreement –
NIMS Compliance Program - Mr. Daniels moved
adoption; seconded by Mr. Clark. Chairman
Brown inquired about a specific time frame for the end of the term.
Mr. Schrader explained that the term ends September 30, 2006.
Mr. Van Donsel additionally explained that it has been set forth in the
contract and that this date for NIMS Compliance.
All members present voting in favor; none opposed; resolution approved.
Authorize Consultant Agreement- Preparation Jail Population Study
- Mr. Daniels moved adoption; seconded by Mr. Clark. Chairman Brown inquired about when this will be completed.
Mr. Schrader explained that in approximately 60 to 90 days, depending on
the travel involved. Mr. Tagliente discussed moving this along.
Mr. Willcox inquired about sending this out for a bid.
Mr. Schrader explained that he contacted three engineering firms and they
all recommended Carter, Goble and Lee. Mr.
Schrader further explained that this firm will provide a detailed study and all
the engineering firms have recommended that be done.
Mr. Ross inquired about involving the state in this.
Mr. Schrader stated that would be done.
All members present voting in
favor; none opposed; resolution approved.
extended the opportunity for Mr. Willcox to discuss any items on the agenda.
Mr. Willcox stated that he would like to discuss Agenda Items Nos. 5, 10
and 14. He acknowledged that the
Committee had just discussed No. 10 and he was present for that discussion.
Landfill Purchase (Tractor) Highway Department Equipment – Mr.
Willcox requested discussion of this item.
Mr. Willcox inquired about how the Highway Department arrived at $20,000
for the Tractor. Mr. Schrader
explained that he had spoken with the Highway Department and they told him that
this price was arrived at by the use of an online inquiry similar to a “Bluebook”.
They will provide Mr. Schrader with a printout of the information they
obtained. Mr. Willcox stated that
he questioned the unilateral pricing. Mr.
Schrader stated that once he will look into this and provide further information
Creating the Offices of the
Majority Leader and Minority Leader with Two-Year Terms of Office - Mr. Willcox requested discussion of this item.
Mr. Willcox inquired about the purpose of this resolution.
Chairman Brown explained that if the Chairman were to become
incapacitated this would give the legal authority to the Majority Leader or
Minority Leader to sign documents on the Chairman’s behalf.
She further explained that it is a mechanism to protect the County.
Mr. Willcox asked how long we have been with out this.
Chairman Brown explained that since 1974 and it was discovered while
doing research regarding the rules.
explained that committee members had copies of the County of Cortland, Annual
Update for Fiscal Year 2005 and that this document was filed on April 6, 2006.
He pointed out that on page four, $9,200,562 is the unreserved fund
balance – unappropriated. He also
discussed that he had received an extension to file and it needed to be filed by
May 1, 2006 and this is within that deadline.
Mr. Troy extended an invitation to those present to discuss anything further.
Mr. Clark made a motion to adjourn the meeting; seconded by Mr. Daniels. The meeting adjourned at 7:50 a.m.