Buildings & Grounds Committee Meeting

July 11, 2006 at 8:30 AM

DRAFT MINUTES

Committee Present: Steve Dafoe, Chairman; Dan Tagliente, Vice Chairman; John Daniels, Tom Hartnett, John Steger, Newell Willcox – ABSENT: Kay Breed

Others Present: Scott Schrader, County Administrator; Angie Wyatt, Secretary to County Administrator; Brian Parker, Buildings & Grounds Supervisor; Tim Smith Assistant Buildings & Grounds Supervisor; Ric VanDonsel, County Attorney; Eric Mulvihill, WXHC Radio; Corey Preston, Cortland Standard

The meeting was called to order by Chairman, Steve Dafoe at 8:35a.m.

MOTION TO APPROVE THE MINUTES OF THE May 09, 2006 REGULAR MEETING MADE BY DAN TAGLIENTE – 2^ND BY JOHN DANIELS – ALL VOTED IN FAVOR – PASSED

MOTION TO APPROVE THE MINUTES OF THE MAY 18, 2006 JOINT MEETING W/BUDGET AND FINANCE MADE BY JOHN DANIELS – 2^ND BY JOHN STEGER – ALL VOTED IN FAVOR – PASSED.

RESOLUTIONS

Authorize Agreement (Power Authority of State of New York) – MOTION BY STEVE DAFOE – 2^ND BY DAN TAGLIENTE – ALL VOTED IN FAVOR – PASSED

Discussion: Scott Schrader explained that the NYS Power Authority will evaluate all County owned buildings to determine how energy efficient they are to save money. There is no cost/fee or further obligation. The reduced costs experienced by the implementation of energy services and clean energy technology projects recommended by the NYS Power Authority will be used to fund the improvements to the facilities.

DISCUSSION/PRESENTATIONS:

Emergency Preparedness/Dispatch & Emergency Operation Center Relocation – Scott Schrader provided the Buildings & Grounds Committee and the Judiciary and Public Safety Committee with a written detailed proposal (available for review from the Administrative Office) regarding the relocation of Emergency Operations and Dispatch Emergency Generator Upgrade for the County Office Building.

During the last 2 flood events, it has been determined that the 3^rd floor of the Public Safety Building is not adequate enough for emergencies. It is proposed that the 911 Dispatch Center be moved to the 3^rd floor of the Public Safety Building; that the current 911 Dispatch Center location become the Sheriff’s Record Division for easier access to the public. The Emergency Operation Control Center would move to the County Office Building. All County Departments would be working during emergencies. With the Emergency Control Center moving to the County Office Building, a larger generator will be needed. The generator now servicing the County Office Building will service the Courthouse. The majority of funding of the new consoles for the 911 Dispatch Center is through a grant. The total cost for the consoles is $300,000. The grant is in the amount of $250,000. The estimated totals for the whole project is:

Renovation of 3^rd Floor for the Public Safety Building Dispatch - $ 20,000

New Consoles and Furniture for Dispatch- $ 75,000

New 900 kW generator for County Office Building- $180,000

The funds needed for this project would come from the County’s fund balance. It would not be cost effective to Bond for this project.

It is anticipated that this project will be completed by the end of the year. The majority of the work will be performed by in-house employees.

The meeting was adjourned at 8:50a.m.

Minutes prepared by Angie Wyatt, Secretary to Scott Schrader

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