Buildings & Grounds Committee

May 9, 2006 - 8:30 AM

DRAFT MINUTES

 

Committee Present: Steve Dafoe, Chairman; Dan Tagliente, Vice Chairman; Kay Breed, John Daniels, Tom Hartnett, John Steger, Newell Willcox

Others Present:  Scott Schrader, County Administrator; Marilyn Brown, Legislative Chairman; Angie Wyatt, Secretary to County Administrator; Brian Parker, Supervisor-Buildings & Grounds; Tim Smith, Assistant Supervisor-Buildings & Grounds; Danny Ross, Legislator; Sandy Price, Legislator; Ric VanDonsel, County Attorney; Eric Mulvihill, WXHC; Jeremy Boylan, Cortland Standard

The meeting was called to order by Chairman, Steve Dafoe at 8:35a.m.

MOTION BY DAN TAGLIENTE – 2ND BY TOM HARTNETT TO APPROVE THE MINUTES OF THE MARCH 7, 2006 MEETING – ALL VOTED IN FAVOR – MINUTES APPROVED

 

RESOLUTIONS

 

1.                  Authorize Architect/Engineering Agreement – County Courthouse Renovations

–        NO VOTE TAKEN – THE BUILDINGS & GROUNDS COMMITTEE WILL ACT ON THIS RESOLUTION AT A JOINT MEETING WITH THE BUDGET & FINANCE MEETING ON MAY 18, 2006 AT 7:30A.M.

Discussion:  Scott Schrader advised the Committee that 3 proposals were received but the proposals were submitted without a break-down by phase.  The project will be paid by phase so the proposals need to reflect that.  Scott further indicated that he was not pleased with the proposal from Bell & Spina.  Members of the Committee felt that they should wait until the information is complete.  The Buildings & Grounds Committee will meet on Thursday, May 18, 2006 at 7:30a.m.

DISCUSSION/PRESENTATIONS:

 

1.                  Energy Audit – Scott Schrader informed the Committee that the New York State Power Authority has an Energy Audit Program at no cost to the County.  State engineers would do an inspection of the County facilities and make recommendations for any energy efficient improvements.  The State would then fund the recommended improvements and they would only get a percentage of the savings.  Dan Tagliente suggested that all County facilities have the energy audit.  Scott Schrader will proceed.

 

2.                  Property Solicitations – Scott Schrader advised the Committee that he will be drafting specifications for what is needed for Sites/Locations for a Jail, Mental Health Department and Department of Motor Vehicles.  The Department of Motor Vehicles would required approximately 2 acres; The Mental Health Department would require either 2 acres for a 2 story building or 6 acres for a 1 story building; The County Jail would require between 6 – 16 acres depending on whether it is 1 story or stacked.  The Jail would be a 150 bed facility.  The specifications would go to Multiple Listing Realtors.

 

3.                  Emergency Generator Survey – The new generator would be here at the County Office Building and the one which is presently here would go to the Courthouse.  Due to limited space at the Public Safety Building, Scott is proposing to move the Emergency Command Center to this building (County Office Building) and that actually Fire/Emergency Management offices remaining in the Public Safety Building.  The entire County Office Building would be used as the Emergency Command Center.  Scott further proposed that the 911 Center be moved to the third floor of the Public Safety Building and the records department move to the current 911 Center on the first floor.

                  Dan Tagliente complemented Scott Schrader on all the work he has done and commented how much better things are with Scott here.

 

4.                  Striping/Signage for Cortland Transit Loading/Unloading Bus Area – Striping and area and Signs indicating the Bus Routes is being proposed for out front of the County Office Building.  City Director of Finance and Administration, Andy Damiano and City Public Safety Commission Superintendent, Mike Preston do not have a problem with this proposal.  This would be helpful to individuals using the transit system and it would also make the area look better.  Brian Parker said that concrete would have to be poured.  Tim Smith suggested that a sign be placed inside the Sheltered Bus Stop Area indicating the Bus Routes.  A resolution is not needed for this action but a Buildings & Grounds Committee vote is required.  MOTION BY JOHN DANIELS – 2ND BY DAN TAGLIENTE TO PROCEED WITH THE STRIPING/SIGNAGE FOR THE CORTLAND TRANSIT LOADING/UNLOADING BUS AREA IN FRONT OF THE COUNTY OFFICE BUILDING – ALL VOTING IN FAVOR – MOTION PASSED

 

5.                  Departmental Report – The Committee was provided with a written departmental report of activities/projects that the Buildings & Grounds staff have been working on.

        The meeting adjourned at 9:21a.m.

 Minutes Prepared by Angie Wyatt, Secretary to Scott Schrader

 

  BACK