Revised: 12/12/90; 1/23/04

ACCOUNT CLERK TYPIST

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the performance of standardized account keeping and clerical tasks or assisting in the performance of more difficult and complex account keeping and clerical tasks requiring either the full time or substantial part-time operation of a typewriter and/or personal computer. Incumbents usually work under general supervision on routine assignments in accordance with defined procedures with some leeway for the use of independent judgment in carrying out the details of the work. Detailed instructions are provided for new or unusual assignments. This class differs from other classes in the Account Clerk series by virtue of the limited complexity of the work performed, degree of supervision received and the responsibility for the operation of a typewriter. Does related work as required.

TYPICAL WORK ACTIVITIES:

Post to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry materials;

Assists in maintaining labor, material and operational records;

Assists in verifying and reconciling account balances according to a prescribed procedure;

Types correspondence, reports, minutes of meetings, records, checks, bills, purchase orders, vouchers and other materials;

Types and maintains various types of records;

Prepares summary statement of ledger balances;

Compiles data for and prepares financial and statistical reports;

Posts to computerized records;

Collects payments by mail or in person, verifies amount, computes interest, issues receipts, posts to ledger, cashes up funds collected, and makes bank deposits;

Sorts, indexes and files requisitions, correspondence, vouchers; reports and other materials;

Answers the telephone and provides routine information;

Operates computing, calculating, bookkeeping, check writing, keyboarding, and other office machines.

May open, sort, and distribute mail internally and/or externally.

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ACCOUNT CLERK TYPIST

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FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARCTERISTICS:

Working knowledge of modern methods of keeping and checking financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to make arithmetic computations rapidly and accurately; ability to type at an acceptable rate of speed; ability to follow oral and written instructions; ability to get along well with others; clerical aptitude; a high degree of accuracy; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

A. Graduation from high school or possession of a NYS equivalency diploma, including or supplemented by a course in typing and accounting or bookkeeping; OR

B. One year of clerical experience primarily involving typing and the maintenance of financial accounts and records.