Jurisdiction: Cortland County

Jurisdictional Class: Competitive

Adopted: 1/1/77

Revised: 9/3/86

ACCOUNT CLERK/ STENOGRAPHER

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the performance of routine clerical and stenographic duties in maintaining financial accounts and records or assisting in the performance of difficult and complex phases of the work requiring either the full time or substantial part-time taking and transcribing of dictation and operation of a typewriter. Incumbents usually work under general supervision on routine assignments according to defined procedures with some leeway for the use of independent judgment in carrying out the details of the work. Detailed instructions are provided for new or unusual assignments. The class differs from other classes in the Account Clerk series by virtue of the limited complexity of the work performed, degree of supervision received, and the responsibility for taking and transcribing of dictation and operation of a typewriter. Does related work as required.

TYPICAL WORK ACTIVITIES:

Takes and transcribes dictation of letters, memoranda, reports and other materials;

Operates a typewriter in performing a number of varied account keeping tasks;

May act as secretary to an official where assignments are limited in scope;

Posts to journal or ledger accounts from appropriate, expense, invoice, payroll, receipts, voucher records and other original entry media;

Receives remittances by mail or in person, verifies amounts, computes interest and penalties, and posts to books of original entry;

Types records and reports and checks for clerical accuracy, completeness and proper extension;

Assists in verifying and reconciling account balances according to a prescribed procedure;

Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, titles searches, judgments, lis pendens reports, index cards, time cards and similar materials;

Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;

May answer telephone and act as receptionist giving out routine information;

Transcribes Dictaphone cylinders and/or long hand copy;

Operates computing, calculating, check writing, and other office machines.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of modern methods of keeping and reviewing financial accounts and records, working knowledge of office terminology, procedures and equipment;

Ability to take and transcribe dictation at an acceptable rate of speed;

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FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: (Con’t.)

Ability to type accurately at an acceptable rate of speed;

Working knowledge of business arithmetic and English;

Ability to make arithmetic computations accurately and rapidly;

Ability to understand and follow oral and written instructions;

Ability to write legibly;

Ability to get along well with others

Clerical aptitude;

Mental alertness;

Neatness;

Accuracy;

Tact and courtesy

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

A. Graduation from high school or possession of a NYS equivalency diploma, including or supplemented by courses in bookkeeping, stenography and typing; or

B. One year of clerical experience primarily involving the maintenance of financial accounts and records requiring the operation of a typewriter and the taking and transcribing of dictation.