Jurisdiction: City of Cortland

Jurisdictional Class: Competitive

Adopted: 10/17/00

FINANCE AND ADMINISTRATION ASSISTANT

DISTINGUISHING FEATURES OF THE CLASS:

This is an administrative position in which the incumbent is responsible for assisting the Director and the Deputy Director of Finance and Administration with maintenance of a variety of mandated fiscal accounts/records for the City of Cortland. Additionally, the incumbent participates in and assists in a confidential manner to the Director and to the Deputy Director of Finance and Administration in labor negotiations. The work is performed under the general supervision of the Director of Finance and Administration with leeway allowed for independent judgment. Supervision is exercised over subordinate staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Assists the Director and/or Deputy Director of Finance and Administration in the preparation and analysis of economic issues in labor negotiations;

Provides confidential administrative support to Director and Deputy Director of Finance and Administration for labor negotiation, Community Development Loan Committee, day-to-day operations of the department/City and/or special projects;

Oversees, supervises and participates on the collection and enforcement of City/County Real Property Taxes, Delinquent School Taxes and the Cortland City Traffic Bureau;

Oversees collection of all accounts receivable for city departments;

Provides a monthly analysis of a variety of accounts and funds;

Participates in recommending and implementing policies and procedures;

Supervises and participates in the posting to journal or ledger accounts from appropriation, expense, invoice, payroll receipts, voucher records and other original entry material;

Verifies and reconciles various accounts;

Assists in the preparation of the City’s annual budget;

Supervises departmental activities and personnel in absence of Deputy Director of Finance and Administration;

Assists in the preparation of the City/County tax roles.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND CHARACTERISTICS:

Good knowledge of modern methods used in maintaining and checking financial accounts and records; good knowledge of agency policies and procedures; good knowledge of business arithmetic and English; ability to follow oral and written instructions, ability to make arithmetic computations rapidly and accurately; ability to plan and supervise others; ability to establish and maintain effective working relationships; good judgment; initiative and resourcefulness; physical condition commensurate with the demands of the position.

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FINANCE AND ADMINISTRATION ASSISTANT

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MINIMUM QUALIFICATIONS:

A. Graduation from a NYS registered two year college with an associate’s degree in accounting or a closely related field and two years of full time paid experience primarily involving the maintenance of financial accounts and records, 6 months of which shall have been in a supervisory capacity; OR

B. Graduation from high school or possession of a NYS equivalency diploma and four years of full time paid experience primarily involving the maintenance of financial accounts and records, 6 months of which shall have been in a supervisory capacity; OR

C. An equivalent combination of training and experience as defined by the limits of A and B above.