Adopted: 10/20/05

FISCAL OFFICER

DISTINGUISHING FEATURES OF THE CLASS:

The work involves responsibility for planning, implementing and monitoring accounting and fiscal management functions in a department or agency. The incumbent in this position analyzes and monitors program funds, grants and expenditures; maintains accounting systems; furnishes periodic financial reports; completes the payroll and other related personnel reports; and may oversee account keeping activities completed by contract agencies. The work is performed under the general supervision of a department head or higher level administrator with leeway allowed for the exercise of independent judgment in carrying out details of the work. May supervise the work of subordinate employees engaged in account keeping and fiscal activities. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Ensures the proper application and use of the County accounting systems and procedures to provide complete and accurate accounting for an agency's financial transactions;

Prepares financial reports required by State laws and local rules detailing claims and expenditures:

Performs cost and budget analyses, financial forecasting feasibility studies and other accounting tasks to aid in program efficiency and effectiveness;

Prepares and monitors an annual budget as required;

Maintains ledger and journal accounts and balances and reconciles bank statements

and accounts;

Prepares periodic fiscal and statistical statements and reports for agency use, or submission to State and Federal agencies;

Assists the department head in the preparation of service contracts by collecting and preparing statistical reports;

Assists the department head in the preparation of a program’s annual operating budget and application for grants by compiling and analyzing financial data;

Advises and consults with department head and other staff on current fiscal and reporting requirements and control of expenditures;

Coordinates purchases for a department, verifies funds are available from appropriate accounts, prepares requisitions and maintains list of qualified suppliers;

Uses personal computer to make financial inquiries, maintain records and make financial analyses.;

May direct and supervise subordinate staff engaged in a variety of account keeping and fiscal activities;

May coordinate the maintenance of and prepare agency financial, payroll, personnel and attendance records;

FISCAL OFFICER: - contd. 2

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of the principles, practices and terminology of accounting;

Good knowledge of financial administration including budgeting, purchasing and reporting;

Good knowledge of modern office terminology, procedures, equipment and business English;

Ability to develop and maintain accounting systems;

Ability to prepare and analyze complex financial records, reports and statements;

Ability to communicate effectively both orally and in writing;

Ability to operate a personal computer and utilize common office software programs;

Ability to perform close, detail work involving considerable visual effort and concentration;

Ability to establish and maintain effective working relationships with others;

Ability to communicate effectively, both orally and in writing;

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

(a) Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree or higher in accounting, business or public administration, economics or related field, including or supplemented by eighteen (18) semester credit hours in accounting, and one (1) year of accounting or auditing experience involving the maintenance or auditing of double entry books of a business, including the general ledger, or in the maintenance of governmental agency books involving appropriation accounting and the preparation of budget and financial reports; or

(b) Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's degree or higher in accounting, business administration or closely related field including or supplemented by nine (9) semester credit hours in accounting and three (3) years of experience as defined in (a); or