Jurisdiction: Cortland County

Jurisdictional Class: Competitive

Adopted: 10/20/05

Revised: 7-26-2010

PAYROLL COORDINATOR

DISTINGUISHING FEATURES OF THE CLASS:

This is important accounting work involving responsibility for a variety of accounting tasks in the preparation and control of county payrolls. The work requires the understanding of specific laws, labor contracts, and office procedures and policies. The work is performed under the general supervision of the Personnel Officer. Supervision may be exercised over one or more subordinate staff. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Receives balances and audits payroll time sheets for all departments;

Enters adjustments to computerized payroll by manipulating a data processing terminal;

Prepares and maintains a payroll master file;

Compiles data and prepares periodic records and reports of payroll deductions such as social security, state and federal tax withholdings, union dues, and health insurance, etc.;

Computes and writes checks for transfer of funds for payroll accounts;

Reviews payroll register for accuracy, makes corrections as needed, and authorizes the printing of paychecks;

Prepares exam and insurance money;

Distributes paychecks and payroll registers to County departments;

Computes and writes checks for garnishments;

Maintains personnel records, such as leave accruals, flexible spending program enrollment information, and unemployment benefit information;

Processes workers compensation and retirement forms;

Prepares, under the direction of the Personnel Officer, the annual operating budget and insures the maintenance of necessary financial controls and payment of vouchers;

Operates a variety of office equipment such as data entry terminal, calculator, check-writer, copier, and printer;

Answers telephone and provides routine information;

Performs a variety of bookkeeping tasks in the maintenance of payroll and other account records;

PAYROLL COORDINATOR

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FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

Thorough knowledge of accounting, rules and regulations relating to the County payroll; Good knowledge of office terminology, procedures, and equipment;

Good knowledge of business arithmetic and English;

Ability to make arithmetic computations rapidly and accurately;

Ability to maintain accurate records and accounts;

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either

A. Graduation from a regionally accredited or NYS registered college or university with a bachelor's degree or higher in Accounting, Mathematics, Business Administration, Economics, or closely related field; OR

B. Graduation from a two‑year college with a Associates degree or higher in Accounting, Mathematics, Business Administrative, Economics, or closely related field and two (2) years of public contact work involving payroll processing, and/or account keeping; OR

C. Graduation from high school or possession of a high school equivalency diploma AND four (4) years of public contact work involving payroll processing and/or account keeping; OR

D. Any equivalent combination of training and experience as described in (A) and (B) above.