Jurisdiction: Cortland County

Jurisdictional Class: Competitive

Adopted: 4/01/03

SHERIFF'S RECORDS CLERK

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for receiving incoming communication from citizens, police agencies, 911 Center, Sheriff's Road Patrol, Investigation Units and others, and responding to those communications in an appropriate manner. A Sheriff's Records Clerk is required to maintain a wide variety of records related to the office of the Sheriff. An incumbent in this position is required to properly input records into a computer for entry and retrieval of information using software to produce printed materials, which will vary with the needs of the department. The work is performed under the general supervision of a high level employee. The incumbent will perform all related duties as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Utilizes a police record computer software package to create a variety of reports;

Reviews complaint forms, accident reports, offense reports and citations and inputs them into the computer;

Properly maintains sex offender files/folders in the absence of the Records Sergeant;

Maintains alphabetic, numeric and/or chronological files: case files, citations, vehicle and traffic tickets, accident reports and complaints;

Filing material, searching for requested material and periodically purging obsolete material with the approval of a higher level employee;

Keeps certification for radar/Breathalyzer and makes sure they are up-to-date;

Prints and distributes monthly and yearly reports from computer data;

Reviews Civil Division daily deposits;

Issues Handicap permits and keeps accurate records;

Enters Tsled reports into the computer and purges closed citations;

Works as needed with the public and other employees with courtesy and professionalism;

Communicates with a variety of individuals/agencies;

May perform other duties as instructed by the Sheriff, Undersheriff or other high level employee.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Ability to type on a word processor/computer accurately, at an acceptable rate of speed;

Good knowledge of operations of the Sheriff's Department organization;

Good knowledge of the geography of Cortland County;

Working knowledge of modern practices and terminology of police work;

Ability to understand and carry out oral/written instructions;

Ability to maintain accurate records and to prepare accurate reports;

Emotional maturity, tact and courtesy;

Working knowledge of County and State laws;

Good knowledge of business arithmetic/English;

Good judgment, mental alertness, neatness, tact and courtesy;

Physical ability to perform functions of the job.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma, which included keyboarding experience.